> For the complete documentation index, see [llms.txt](https://support.iafcertsearch.org/accreditation-bodies/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.iafcertsearch.org/accreditation-bodies/error-handling/resolve-data-check-issues/handling-ce-records.md).

# Handling CE Records

### **Case 1:** Different legal entities have the same name

**Sample data**

<table><thead><tr><th width="241">Certified Entity Unique ID</th><th>Certified Entity Name</th><th>Country</th></tr></thead><tbody><tr><td><mark style="color:red;"><code>0001_CEUID</code></mark></td><td><strong>ABC Corporation</strong></td><td>Italy</td></tr><tr><td><mark style="color:red;"><code>0002_CEUID</code></mark></td><td><strong>ABC Corporation</strong></td><td>Italy</td></tr></tbody></table>

{% hint style="warning" %}
**Initial Result:&#x20;**<mark style="color:red;">**Data Error**</mark>
{% endhint %}

{% hint style="info" %}
**How to resolve:** Add legal identifiers such as **TAX ID, Company ID, and Business Registered Number**

Once a legal identifier is added, the system can identify if the data is duplicated or a completely different record.
{% endhint %}

{% hint style="success" %}
**Expected Result: 2 Certified Entity records** are created
{% endhint %}

***

### **Case 2:** The same legal entity is written slightly different

**Sample data**

<table><thead><tr><th width="242">Certified Entity Unique ID</th><th>Certified Entity Name</th><th>Country</th></tr></thead><tbody><tr><td><mark style="color:red;"><code>0001_CEUID</code></mark></td><td><strong>ABC Corp.</strong></td><td>Italy</td></tr><tr><td><mark style="color:red;"><code>0001_CEUID</code></mark></td><td><strong>ABC Corporation</strong></td><td>Italy</td></tr></tbody></table>

{% hint style="warning" %}
**Initial Result:&#x20;**<mark style="color:red;">**Data Error**</mark>
{% endhint %}

{% hint style="info" %}
**How to resolve:** Add legal identifiers such as **TAX ID, Company ID, and Business Registered Number**

Once a legal identifier is added, the system can identify if the data is duplicated or a completely different record.
{% endhint %}

{% hint style="success" %}
**Expected Result: 1 CE is created,** system keeps the name of the last duplicated record&#x20;
{% endhint %}


---

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