# Manage Data in XML

We have added useful guides to help you manage your data in an XML file.

## Import Certified Entity and Certification Data via XML

{% hint style="info" %}
**NOTE:** Adding certification via XML is recommended for bulk data import. If you want to update a single record or records no more than 10 certificates, we recommend using the [Manual Data Entry.](https://support.iafcertsearch.org/certification-bodies/data-management/certifications/add-certificate)\
\
**Prerequisites:** 

* Clean and format data according to the IAF CertSearch data structure. [Learn more](https://support.iafcertsearch.org/certification-bodies/field-name-glossary).
  {% endhint %}

### **To add certification data from XML**

1. In your text editor, please enter the data into their corresponding tags.

<details>

<summary>XML Fields</summary>

```
<?xml version="1.0" encoding="UTF-8"?>
<cb_certs>
	<certified_entities>
		<certified_entity>
			<certified_entity_unique_id></certified_entity_unique_id>
			<certified_entity_name></certified_entity_name>
			<certified_entity_trading_name></certified_entity_trading_name>
			<certified_entity_english_name></certified_entity_english_name>
			<confidential_certified_entity></confidential_certified_entity>
			<business_registered_street></business_registered_street>
			<business_registered_city></business_registered_city>
			<business_registered_state></business_registered_state>
			<business_registered_zip_code></business_registered_zip_code>
			<business_registered_country></business_registered_country>
			<business_registered_full_address></business_registered_full_address>
			<certified_entity_website></certified_entity_website>
			<tax_id></tax_id>
			<vat></vat>
			<company_id_number></company_id_number>
			<business_registration_number></business_registration_number>
			<duns_number></duns_number>
		</certified_entity>
	</certified_entities>
	<certifications>
		<certificate_identity_number></certificate_identity_number>
		<certificate_number></certificate_number>
		<certification_status></certification_status>
		<certification_type></certification_type>
		<certification_scope></certification_scope>
		<flexible_scope></flexible_scope>
		<certification_original_issue_date></certification_original_issue_date>
		<certification_issue_date></certification_issue_date>
		<certification_expiry_date></certification_expiry_date>
		<certified_entity_unique_id></certified_entity_unique_id>
		<main_site_street></main_site_street>
		<main_site_city></main_site_city>
		<main_site_state></main_site_state>
		<main_site_zip_code></main_site_zip_code>
		<main_site_country></main_site_country>
		<main_site_full_address></main_site_full_address>
		<accreditation_body_name></accreditation_body_name>
		<accreditation_body_acronym></accreditation_body_acronym>
		<certification_standard_and_scheme>
			<standard_and_scheme>
				<scheme_name></scheme_name>
				<standard_name></standard_name>
			</standard_and_scheme>
		</certification_standard_and_scheme>
		<certification_sectors>
			<certification_sector>
				<sector_name></sector_name>
				<sector_code></sector_code>
			</certification_sector>
		</certification_sectors>
		<certification_sites>
			<certification_site>
				<certified_entity_unique_id></certified_entity_unique_id>
				<street></street>
				<city></city>
				<state></state>
				<zip_code></zip_code>
				<country></country>
				<full_address></full_address>
                		<scope></scope>
				<site_type></site_type>
			</certification_site>
			<certification_site>
				<certified_entity_unique_id></certified_entity_unique_id>
				<street></street>
				<city></city>
				<state></state>
				<zip_code></zip_code>
				<country></country>
				<full_address></full_address>
                		<scope></scope>
				<site_type></site_type>
			</certification_site>
		</certification_sites>	
	</certifications>
</cb_certs>

```

</details>

{% hint style="info" %}
To learn more about Certified Entity and Certification fields, click [here](https://support.iafcertsearch.org/certification-bodies/field-name-glossary)
{% endhint %}

2. Once completed, go to the IAF CertSearch Data Import page
3. Choose how you would like to import your data
   * **File Upload** - [Learn how to import data through File Upload](https://support.iafcertsearch.org/certification-bodies/data-management/import-certification/data-import/data-import-methods/file-upload)
   * **FTP** [Learn how to import data through FTP](https://support.iafcertsearch.org/certification-bodies/data-management/import-certification/data-import/data-import-methods/ftp)
4. Once selected, click the **Continue** button (the system will initiate file and data processing)
5. The certificate will be successfully added to the existing Certified Entity record if all the files and data are valid.

{% hint style="info" %}
**Note:** If errors are encountered during the import process, go to [Error Handling](https://support.iafcertsearch.org/certification-bodies/error-handling/error-handling).
{% endhint %}

***

#### &#x20;<a href="#updating-certified-entity-data-only" id="updating-certified-entity-data-only"></a>