> For the complete documentation index, see [llms.txt](https://support.iafcertsearch.org/certification-bodies/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.iafcertsearch.org/certification-bodies/~/changes/Hu97GOobVoo7fhb8M1LG/data-management/import-certification/certification-templates.md).

# Certification Templates

To successfully import Certification data into IAF CertSearch, you need to know about the following:

### Learn about the CB data structure

{% content-ref url="/pages/SPQSNdQL3OcCNGkC8s66" %}
[Certified Entity and Certification Fields Glossary](/certification-bodies/~/changes/Hu97GOobVoo7fhb8M1LG/field-name-glossary/certification-fields-glossary.md)
{% endcontent-ref %}

### Downloadable Templates

To successfully import your certification data into the IAF CertSearch database, the data must be formatted in the provided templates.

### **Latest version - Summary**

> version number: **2.1**
>
> Release note: IAF CertSearch Release - August 19, 2024
>
> Release Summary: New fields for Technical Sectors, where a sector can be defined and managed at a certification level.

#### Previous versions

{% tabs %}
{% tab title="Excel Templates" %}
EXCEL previous template versions

<table><thead><tr><th width="225">Templates</th><th width="286">Release notes</th><th>Sample Data</th></tr></thead><tbody><tr><td><a href="https://f1.iafcertsearch.org/assets/t/cb/2.0/cb_certs.xlsx">Download version 2.0</a></td><td><p></p><p>Includes new <strong>Certified Entity</strong> fields where Certified Entity data can be managed independently.</p><ul><li>Data fields are used to manage the entity's business registered address.</li><li>Ability to add multiple main sites</li><li>Renamed <strong>"Certification Additional Site"</strong> tab to <strong>"Certification Sites"</strong></li><li>The addition of a flexible scope and <strong>Main Site Full Address</strong> field, to accommodate countries that have different address formats can utilized.</li></ul></td><td><a href="https://f1.iafcertsearch.org/assets/t/cb/2.0/cb_certs_sample.xlsx">view sample data</a></td></tr><tr><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.1/cb_certs.xlsx">Download version 1.1</a></td><td>Add Company Identifiers such as TAX ID, Company ID, and Business Registration Number are added to enrich the integrity of the Entity data.</td><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.1/cb_certs_sample.xlsx">view sample data</a></td></tr><tr><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.0/cb_certs.xlsx">Download version 1.0</a></td><td>N/A</td><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.0/cb_certs_sample.xlsx">1.0 sample data</a></td></tr></tbody></table>

{% endtab %}

{% tab title="XML Templates" %}
XML previous template versions

<table><thead><tr><th width="222">Version</th><th width="324">Release notes</th><th>Sample Data</th></tr></thead><tbody><tr><td><a href="https://f1.iafcertsearch.org/assets/t/cb/2.0/cb_certs_sample.xml">Download version 2.0</a></td><td><p></p><p>Includes new <strong>Certified Entity</strong> fields where Certified Entity data can be managed independently.</p><ul><li>Data fields are used to manage the entity's business registered address.</li><li>Ability to add multiple main sites</li><li><p>Renamed:</p><p>&#x3C;certification_additional_sites> &#x3C;/certification_additional_sites> to &#x3C;certification_sites> &#x3C;/certification_sites></p></li><li>The addition of a flexible scope and Main Site Full Address field, to accommodate countries that have different address formats can utilized.</li></ul></td><td><a href="https://f1.iafcertsearch.org/assets/t/cb/2.0/cb_certs_sample.xml">view sample data</a></td></tr><tr><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.1/cb_certs.xml">Download version 1.1</a></td><td>Add Company Identifiers such as TAX ID, Company ID, and Business Registration Number are added to enrich the integrity of the Entity data</td><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.1/cb_certs_sample.xml">view sample data</a></td></tr><tr><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.0/cb_certs.xml">Download version 1.0</a></td><td>N/A</td><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.0/cb_certs_sample.xml">view sample data</a></td></tr></tbody></table>
{% endtab %}
{% endtabs %}

***

To download the Certification **Excel** Data Templates from IAF CertSearch:

1. Under Data Management, go to the Import page
2. To download the Excel template, click the **'Download Excel Template'** button

<figure><img src="https://3317077539-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FxKFpI6wDGVdq63PqCqs7%2Fuploads%2FP0CPBof6fdrYoyYAIDrJ%2F%5BDM%5D-download-excel.png?alt=media&amp;token=8b29c6a6-cfdf-475c-9644-10fc20127334" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
**Additional Note:** When you click the Download Template button, different versions of the templates should be available for download.&#x20;
{% endhint %}

Once downloaded, you may start adding your data to the spreadsheet.

#### Related Articles

> [Learn the Excel General Rules](/certification-bodies/~/changes/Hu97GOobVoo7fhb8M1LG/data-management/import-certification/certification-templates/excel-general-rules.md)
>
> [Manage CB Data from Excel](/certification-bodies/~/changes/Hu97GOobVoo7fhb8M1LG/data-management/import-certification/certification-templates/manage-data-in-excel.md)

***

To download the Certification **XML** Data Templates:

1. Under Data Management, go to the Import Certification page
2. In Download Data Templates, click the **'XML Template'** button

<figure><img src="https://3317077539-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FxKFpI6wDGVdq63PqCqs7%2Fuploads%2FaKErVS6iFOlxrVrlqIEF%2F%5BDM%5D-download-xml.png?alt=media&amp;token=4a7cc8d8-280e-4607-88b1-e6ccdea5c4af" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
**Additional Note:** When you click the Download Template button, different versions of the templates should be available for download.&#x20;
{% endhint %}

Once downloaded, you may start adding your data to the XML file.

***

### Related Articles

> [Manage CB Data from XML](/certification-bodies/~/changes/Hu97GOobVoo7fhb8M1LG/data-management/import-certification/certification-templates/manage-data-in-xml.md)