IAF CertSearch Release - July 22, 2024
Release Highlights
Changes to the Certification Template apply to Accreditation Bodies, Certification Bodies, and Multination Certification Bodies.
Certification Template Updates
- Release Version 2.0 of the Certification Template includes:
The certification template has been updated to include new Certified Entity fields where Certified Entity data can be managed independently.
Data fields for managing the entity's business registered address.
Certification can now have multiple main sites
The "Certification Additional Site" tab has been updated to "Certification Sites"
The addition of a flexible scope and Main Site Full Address field, to accommodate countries that have different address formats can utilized.
View updates by Import Formats:
Excel Template
If you are using an Excel file to upload your certification data, please read the latest update below:
What changed?
Certified Entity data fields are moved to a new tab "Certified Entity", where you can manage all Certified Entity-related data
Business Registered address fields can now also be managed here
Field NamesOptional / RequiredDescriptionBusiness Registered Street
Required
*if preferred to input Multi-Line Address field
Business registered address of the certified entity.
Business Registered City
Optional
City of the business registered address of the certified entity.
Business Registered State
Optional
State of the business registered address of the certified entity.
Business Registered Zipcode/Postcode
Optional
Zipcode/Postcode of the business registered address of the certified entity.
Business Registered Country/Economy
Required
Country/Economy of the main address of the certified entity.
Business Registered Full Address
Required *if preferred to input Single-Line Address field
Complete business registered address of the certified entity in a single field.
Option to input business registered address fields into single-line fields or multi-line fields, where:
(Recommended) Multiple Line, you can input data into different dedicated fields such as Street, City, State, Zipcode/Postcode
(Alternative) Single Line, for countries that have a different format you can input address data into a single field
What changed?
Existing fields are renamed
Main site address field names have been updated:
From
Certified Entity Streetto Main Site StreetFrom
Certified Entity Cityto Main Site CityFrom
Certified Entity Stateto Main Site StateFrom
Certified Entity Zipcode/Postcodeto Main Site Zipcode/PostcodeFrom
Certified Entity Country/Economyto Main Site Country/Economy
Option to input business registered address fields into single-line fields or multi-line fields, where:
(Recommended) Multiple Line, you can input data into different dedicated fields such as Street, City, State, Zipcode/Postcode
(Alternative) Single Line, for countries that have a different format you can input address data into a single field
Field NamesOptional / RequiredDescriptionFlexible Scope
Optional
Additional scope to a specific standard beyond the main scope.
Main Site Street
Required *if preferred to input Multi-Line Address field
Main address of the certified entity.
Main Site City
Optional
City of the main address of the certified entity.
Main Site State
Optional
State of the main address of the certified entity.
Main Site Zipcode/Postcode
Optional
Zipcode/Postcode of the main address of the certified entity.
Main Site Country/Economy
Required
Country/Economy of the main address of the certified entity.
Main Site Full Address
Required *if preferred to input Single Line Address field
Complete main address of the certified entity in a single field, used as an alternative to entering separate Main Site Street, City, State, and Zipcode/Postcode fields.
No changes to this tab
What changed?
Rename tab from
Certification Additional Sitesto Certification SitesExisting fields are renamed
From
Additional Site Streetto Site StreetFrom
Additional Site Cityto Site CityFrom
Additional Site Stateto Site StateFrom
Additional Site Zipcode/Postcodeto Site Zipcode/PostcodeFrom
Additional Site Country/Economyto Site Country/Economy
Added the following fields:
Certified Entity Unique ID, is a CE record identifier that helps define which entity the certificate is issued to.
Flexible Scope is an optional field where you can add more details about the certification scope.
Option to input business registered address fields into single-line fields or multi-line fields, where:
(Recommended) Multiple Line, you can input data into different dedicated fields such as Street, City, State, Zipcode/Postcode
(Alternative) Single Line, for countries that have a different format you can input address data into a single field
Flexible Scope
Optional
Additional scope to a specific standard beyond the main scope.
Main Site Street
Required *if preferred to input Multi-Line Address field
Main address of the certified entity.
Main Site City
Optional
City of the main address of the certified entity.
Main Site State
Optional
State of the main address of the certified entity.
Main Site Zipcode/Postcode
Optional
Zipcode/Postcode of the main address of the certified entity.
Main Site Country/Economy
Required
Country/Economy of the main address of the certified entity.
Main Site Full Address
Required *if preferred to input Single Line Address field
Complete the main address of the certified entity in a single field, used as an alternative to entering separate Main Site Street, City, State, and Zipcode/Postcode fields.
XML Template
If you are using an XML file to upload your certification data, please read the latest update below:
What changed?
Certified Entity data fields are moved to the "Certified Entity" section, where you can manage all Certified Entity-related data
<certified_entities>
<certified_entity>
<certified_entity_unique_id></certified_entity_unique_id>
<certified_entity_name></certified_entity_name>
<certified_entity_trading_name></certified_entity_trading_name>
<certified_entity_english_name></certified_entity_english_name>
<confidential_certified_entity></confidential_certified_entity>
<business_registered_street></business_registered_street>
<business_registered_city></business_registered_city>
<business_registered_state></business_registered_state>
<business_registered_zip_code></business_registered_zip_code>
<business_registered_country></business_registered_country>
<business_registered_full_address></business_registered_full_address>
<certified_entity_website></certified_entity_website>
<tax_id></tax_id>
<vat></vat>
<company_id_number></company_id_number>
<business_registration_number></business_registration_number>
<duns_number></duns_number>
</certified_entity>
</certified_entities>Business Registered address fields can now also be managed here
Option to input business registered address fields into single-line fields or multi-line fields, where:
(Recommended) Multiple Line, you can input data into different dedicated fields such as Street, City, State, Zipcode/Postcode
<business_registered_street></business_registered_street>
<business_registered_city></business_registered_city>
<business_registered_state></business_registered_state>
<business_registered_zip_code></business_registered_zip_code>
<business_registered_country></business_registered_country>(Alternative) Single Line, for countries that have a different format you can input address data into a single field
<business_registered_full_address></business_registered_full_address>
<business_registered_country></business_registered_country>API
If you are using an API to upload your certification data, please see below:
If you need assistance, please contact [email protected].
Last updated