# Certified Entity and Certification Fields Glossary

{% tabs %}
{% tab title="Certified Entity" %}
Here you can manage all Certified Entity-related data:

| Field Name                                                        | Optional / Required                                                                                           | Description                                                                                                                                                                                                                                                             |
| ----------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| \<certified\_entity\_unique\_id>\</certified\_entity\_unique\_id> | <mark style="color:red;">Required</mark>                                                                      | Unique identifier for a specific Certified Entity. Used as a reference or a tracking number to look up Certified Entity records in the IAF CertSearch database.                                                                                                         |
| Certified Entity Name                                             | <mark style="color:red;">Required</mark>                                                                      | Name of the Certified Entity, individual, product, or service that has been granted certification.                                                                                                                                                                      |
| Certified Entity Trading Name                                     | Optional                                                                                                      | A trade name, trading name, or business name is a pseudonym frequently used by companies to operate under a name different from their registered, legal name. In a number of countries, the phrase "trading as" (abbreviated to t/a) is used to designate a trade name. |
| Certified Entity English Name                                     | Optional                                                                                                      | English name of the Certified Entity, individual, product, or service that has been granted certification.                                                                                                                                                              |
| Confidential Certified Entity                                     | Optional                                                                                                      | Indicator of whether the certified entity's information is confidential.                                                                                                                                                                                                |
| Business Registered Street                                        | <p><mark style="color:red;">Required</mark><br>\*<em>if preferred to input Multi-Line Address field</em></p>  | Business registered address of the certified entity.                                                                                                                                                                                                                    |
| Business Registered City                                          | Optional                                                                                                      | City of the business registered address of the certified entity.                                                                                                                                                                                                        |
| Business Registered State                                         | Optional                                                                                                      | State of the business registered address of the certified entity.                                                                                                                                                                                                       |
| Business Registered Zipcode/Postcode                              | Optional                                                                                                      | Zipcode/Postcode of the business registered address of the certified entity.                                                                                                                                                                                            |
| Business Registered Country/Economy                               | <mark style="color:red;">Required</mark>                                                                      | Country/Economy of the main address of the certified entity.                                                                                                                                                                                                            |
| Business Registered Full Address                                  | <p><mark style="color:red;">Required</mark><br>\*<em>if preferred to input Single-Line Address field</em></p> | Complete business registered address of the certified entity in a single field.                                                                                                                                                                                         |
| Certified Entity Website                                          | Optional                                                                                                      | Website of the certified entity. Must be http\:// or https\://                                                                                                                                                                                                          |
| TAX ID                                                            | Optional                                                                                                      | Tax ID of the Entity                                                                                                                                                                                                                                                    |
| VAT                                                               | Optional                                                                                                      | VAT number of the Entity                                                                                                                                                                                                                                                |
| Company ID Number                                                 | Optional                                                                                                      | Company ID Number of the Entity                                                                                                                                                                                                                                         |
| Business Registration Number                                      | Optional                                                                                                      | Business Registration Number of the Entity                                                                                                                                                                                                                              |
| DUNS Number                                                       | Optional                                                                                                      | DUNS Number of the Entity                                                                                                                                                                                                                                               |
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{% tab title="Certification" %}
Here you can manage all Certification data:

| Field Names                        | Optional / Required                                                                                           | Description                                                                                                                                                                                    |
| ---------------------------------- | ------------------------------------------------------------------------------------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Certification Identity Number      | <mark style="color:red;">Required</mark>                                                                      | Unique identifier for a specific certificate. Format of certificate numbers may vary depending on the type of certificate and the Certified Entity issuing it.                                 |
| Certificate Number                 | <mark style="color:red;">Required</mark>                                                                      | Unique identifier for a specific certificate. Format of certificate numbers may vary depending on the type of certificate and the Certified Entity issuing it.                                 |
| Certification Status               | <mark style="color:red;">Required</mark>                                                                      | Current standing of the Certified Entity's certification. Certificate status dataset: **active, inactive, hidden, cancelled, withdrawn, cbwithdrawn, suspended, pending, deleted, or expired** |
| Certification Type                 | <mark style="color:red;">Required</mark>                                                                      | Refers to the main scope of the certificate                                                                                                                                                    |
| Certification Scope                | <mark style="color:red;">Required</mark>                                                                      | Specific description of the products, services, processes, or activities for which the Certified Entity has been granted certification.                                                        |
| Flexible Scope                     | Optional                                                                                                      | Additional scope to a specific standard beyond the main scope.                                                                                                                                 |
| Certification Original Issue Date  | Optional                                                                                                      | Date on which the certificate was first issued or granted to the Certified Entities.                                                                                                           |
| Certification Issue Date           | <mark style="color:red;">Required</mark>                                                                      | Date on which the certificate was officially issued or granted                                                                                                                                 |
| Certification Expiry Date          | <mark style="color:red;">Required</mark>                                                                      | Date on which the validity of the certificate will come to an end.                                                                                                                             |
| Certified Entity Unique ID         | <mark style="color:red;">Required</mark>                                                                      | Unique identifier for a specific Certified Entity. Used as a reference or a tracking number to look up Certified Entity records in the IAF CertSearch database                                 |
| Main Site Street                   | <p><mark style="color:red;">Required</mark><br>\*<em>if preferred to input Multi-Line Address field</em></p>  | Main address of the certified entity.                                                                                                                                                          |
| Main Site City                     | Optional                                                                                                      | City of the main address of the certified entity.                                                                                                                                              |
| Main Site State                    | Optional                                                                                                      | State of the main address of the certified entity.                                                                                                                                             |
| Main Site Zipcode/Postcode         | Optional                                                                                                      | Zipcode/Postcode of the main address of the certified entity.                                                                                                                                  |
| Main Site Country/Economy          | <mark style="color:red;">Required</mark>                                                                      | Country/Economy of the main address of the certified entity.                                                                                                                                   |
| Main Site Full Address             | <p><mark style="color:red;">Required</mark><br>\*<em>if preferred to input Single-Line Address field</em></p> | Complete main address of the certified entity in a single field, used as an alternative to entering separate Main Site Street, City, State, and Zipcode/Postcode fields.                       |
| Certification Body Identity Number | <mark style="color:red;">Required</mark>                                                                      | Unique identifier for a specific CB. Used as a reference or a tracking number to look up CB records in the IAF CertSearch database.                                                            |
| Certification Body Name            | <mark style="color:red;">Required</mark>                                                                      | Name of the Certification Body                                                                                                                                                                 |
| Certification Body Acronym         | Optional                                                                                                      | Acronym of the Certification Body                                                                                                                                                              |
| Accreditation Body Name            | <mark style="color:red;">Required</mark>                                                                      | Name of the Accreditation Body                                                                                                                                                                 |
| Accreditation Body Acronym         | <mark style="color:red;">Required</mark>                                                                      | Acronym of the Accreditation Body                                                                                                                                                              |
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{% tab title="Certification Standard & Scheme" %}
Here you can manage the Certification Standard and Scheme data:

| Field Name                    | Optional / Required                      | Description                                                                                                                                                    |
| ----------------------------- | ---------------------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Certification Identity Number | <mark style="color:red;">Required</mark> | Unique identifier for a specific certificate. Format of certificate numbers may vary depending on the type of certificate and the Certified Entity issuing it. |
| Scheme Name                   | <mark style="color:red;">Required</mark> | Specific certification program or framework to which the certificate relates.                                                                                  |
| Standard Name                 | <mark style="color:red;">Required</mark> | Specific set of criteria, requirements, or guidelines that the certified entity has been assessed against and found to be in compliance with.                  |
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{% tab title="Certification Sector" %}
Here you can manage the Certification Sectors data:

| **Certification Identity Number** | Required *when adding a certification sector* | A Certification Identity Number (CIN) is essential for linking a certificate to its respective certification sector. Without a CIN, the system cannot assign the certificate to the appropriate sector. |
| --------------------------------- | --------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Sector Code**                   | Optional                                      | Sector name where the specific area of industry the certification applies to.                                                                                                                           |
| **Sector Name**                   | Optional                                      | A numerical or alphanumerical identifier assigned to a specific technical sector                                                                                                                        |
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{% tab title="Certification Sites" %}

| Field Names                   | Optional / Required                                                                                           | Description                                                                                                                                                              |
| ----------------------------- | ------------------------------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------ |
| Certification Identity Number | <mark style="color:red;">Required</mark>                                                                      | Unique identifier for a specific certificate. Format of certificate numbers may vary depending on the type of certificate and the Certified Entity issuing it.           |
| Certified Entity Unique ID    | <mark style="color:red;">Required</mark>                                                                      | Unique identifier for a specific Certified Entity. Used as a reference or a tracking number to look up Certified Entity records in the IAF CertSearch database.          |
| Site Street                   | <p><mark style="color:red;">Required</mark><br>\*<em>if preferred to input Multi-Line Address field</em></p>  | Main address of the certified entity.                                                                                                                                    |
| City                          | Optional                                                                                                      | City of the main address of the certified entity.                                                                                                                        |
| State                         | Optional                                                                                                      | State of the main address of the certified entity.                                                                                                                       |
| Site Zipcode/Postcode         | Optional                                                                                                      | Zipcode/Postcode of the main address of the certified entity.                                                                                                            |
| Site Country/Economy          | <mark style="color:red;">Required</mark>                                                                      | Country/Economy of the main address of the certified entity.                                                                                                             |
| Site Full Address             | <p><mark style="color:red;">Required</mark><br>\*<em>if preferred to input Single-Line Address field</em></p> | Complete main address of the certified entity in a single field, used as an alternative to entering separate Main Site Street, City, State, and Zipcode/Postcode fields. |
| Site Type                     | Required                                                                                                      | Identifier for the site, indicating whether it is the "Main Site" or an "Additional Site."                                                                               |
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