Transitioning period FAQ
List of frequently asked questions about the transitioning period and mandatory certification upload
By when do I have to upload the data?
Answer
It’s now mandatory to upload the data into the database. There is a transitioning period of twelve months before ABs start monitoring the regular & successful data upload. We recommend you start uploading your data as soon as possible. This ensures you and our support team have enough time to address any issues that may arise.
What kind of data must be uploaded?
Answer
All certifications that are certified under ISO/IEC 17021-1. Please find more details in the MD IAF MD28:2023 IAF Mandatory Document for the Upload and Maintenance of Data on IAF Database
How often do I have to upload?
Answer
We recommend uploading new/changed data as soon as the change occurs. This ensures all data is up to date and user benefit from up-to-date information. At a minimum the data must be uploaded once a month. If there is no activity within a month a notice is sent to confirm that the data is still up-to-date. When automatic upload is enabled no such confirmation is required.
Please also see Q: How frequently must the data be updated by the CB?
Can I transfer data from the sandbox to the live environment?
Will there be changes to the upload format?
Answer
Yes, the publication of the mandatory document introduced some changes to the requirements. An updated template (Excel, XML & JSON) will be published in Q1 24. We’ll make sure that the current version of the templates will still be compatible and there is only a minimum effort required from your side.
Specifically, we’ll introduce functionality for multilingual certificate data as well as simplify address data upload.
Do we have to upload any historical data?
How to make changes to a certificate once uploaded?
Answer
All templates have the concept of unique identifiers for certificates as well as certified entities. These must be used to make changes to already uploaded certificates. Data that is repeatedly uploaded is overriding the existing data.
Can I prioritise data that my AB has already uploaded?
Answer
Yes, that is possible. Please contact us on [email protected]. In a future version you’ll be able to configure this directly within your member portal.
What happens when data is uploaded by the CB and AB?
Answer
By default CB certification data takes priority and overrides certification data contributed by an AB. To change this behaviour please see here: Can I prioritise data that my AB has already uploaded?
Where can I find the mandatory document?
Are there any webinars planned?
Yes, there are monthly webinars planned where you can ask questions.
Dec 26, 2023
Americas
7:00 PM
Dec 27, 2023
Asia Pacific
3:00 AM
Dec 27, 2023
EU/UK/Africa/Central Asia
9:00 AM
Jan 23, 2024
Americas
7:00 PM
Jan 24, 2024
Asia Pacific
3:00 AM
Jan 24, 2024
EU/UK/Africa/Central Asia
9:00 AM
Feb 27, 2024
Americas
7:00 PM
Feb 28, 2024
Asia Pacific
3:00 AM
Feb 28, 2024
EU/UK/Africa/Central Asia
9:00 AM
Mar 26, 2024
Americas
7:00 PM
Mar 27, 2024
Asia Pacific
3:00 AM
Mar 27, 2024
EU/UK/Africa/Central Asia
9:00 AM
Apr 23, 2024
Americas
8:00 PM
Apr 24, 2024
Asia Pacific
4:00 AM
Apr 24, 2024
EU/UK/Africa/Central Asia
10:00 AM
May 21, 2024
Americas
8:00 PM
May 22, 2024
Asia Pacific
4:00 AM
May 22, 2024
EU/UK/Africa/Central Asia
10:00 AM
Jun 25, 2024
Americas
8:00 PM
Jun 26, 2024
Asia Pacific
4:00 AM
Jun 26, 2024
EU/UK/Africa/Central Asia
10:00 AM
Jul 23, 2024
Americas
8:00 PM
Jul 24, 2024
Asia Pacific
4:00 AM
Jul 24, 2024
EU/UK/Africa/Central Asia
10:00 AM
Aug 27, 2024
Americas
8:00 PM
Aug 28, 2024
Asia Pacific
4:00 AM
Aug 28, 2024
EU/UK/Africa/Central Asia
10:00 AM
Sep 24, 2024
Americas
8:00 PM
Sep 25, 2024
Asia Pacific
4:00 AM
Sep 25, 2024
EU/UK/Africa/Central Asia
10:00 AM
Oct 22, 2024
Americas
7:00 PM
Oct 23, 2024
Asia Pacific
3:00 AM
Oct 23, 2024
EU/UK/Africa/Central Asia
9:00 AM
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