Transitioning period FAQ

List of frequently asked questions about the transitioning period and mandatory certification upload

By when do I have to upload the data?

Answer

It’s now mandatory to upload the data into the database. There is a transitioning period of twelve months before ABs start monitoring the regular & successful data upload. We recommend you start uploading your data as soon as possible. This ensures you and our support team have enough time to address any issues that may arise.

What kind of data must be uploaded?

Answer

All certifications that are certified under ISO/IEC 17021-1. Please find more details in the MD IAF MD28:2023 IAF Mandatory Document for the Upload and Maintenance of Data on IAF Database

How often do I have to upload?

Answer

We recommend uploading new/changed data as soon as the change occurs. This ensures all data is up to date and user benefit from up-to-date information. At a minimum the data must be uploaded once a month. If there is no activity within a month a notice is sent to confirm that the data is still up-to-date. When automatic upload is enabled no such confirmation is required.

Please also see Q: How frequently must the data be updated by the CB?

Can I transfer data from the sandbox to the live environment?

Answer

No, data uploaded to the sandbox can not be transferred to the live environment.

Will there be changes to the upload format?

Answer

Yes, the publication of the mandatory document introduced some changes to the requirements. An updated template (Excel, XML & JSON) will be published in Q1 24. We’ll make sure that the current version of the templates will still be compatible and there is only a minimum effort required from your side.

Specifically, we’ll introduce functionality for multilingual certificate data as well as simplify address data upload.

Do we have to upload any historical data?

Answer

No historical data must be uploaded.

How to make changes to a certificate once uploaded?

Answer

All templates have the concept of unique identifiers for certificates as well as certified entities. These must be used to make changes to already uploaded certificates. Data that is repeatedly uploaded is overriding the existing data.

Can I prioritise data that my AB has already uploaded?

Answer

Yes, that is possible. Please contact us on [email protected]. In a future version you’ll be able to configure this directly within your member portal.

What happens when data is uploaded by the CB and AB?

Answer

By default CB certification data takes priority and overrides certification data contributed by an AB. To change this behaviour please see here: Can I prioritise data that my AB has already uploaded?

Where can I find the mandatory document?

Answer

https://iaf.nu/iaf_system/uploads/documents/IAF_MD_28_Issue1_26102023.pdf

Are there any webinars planned?

Yes, there are monthly webinars planned where you can ask questions.

Dec 26, 2023	Americas	7:00 PM	https://us02web.zoom.us/meeting/register/tZwkce-sqzwrEtXgFNksE_zq2p0wonuI6CDz
Dec 27, 2023	Asia Pacific	3:00 AM	https://us02web.zoom.us/meeting/register/tZUudu6hqzsrHdaGFpOSGEPiy9GCOLguMPSq
Dec 27, 2023	EU/UK/Africa/Central Asia	9:00 AM	https://us02web.zoom.us/meeting/register/tZclf-itqj8uH9Hw0LoE76BzdPSBVE-YNa2_
Jan 23, 2024	Americas	7:00 PM	https://us02web.zoom.us/meeting/register/tZwkce-sqzwrEtXgFNksE_zq2p0wonuI6CDz
Jan 24, 2024	Asia Pacific	3:00 AM	https://us02web.zoom.us/meeting/register/tZUudu6hqzsrHdaGFpOSGEPiy9GCOLguMPSq
Jan 24, 2024	EU/UK/Africa/Central Asia	9:00 AM	https://us02web.zoom.us/meeting/register/tZclf-itqj8uH9Hw0LoE76BzdPSBVE-YNa2_
Feb 27, 2024	Americas	7:00 PM	https://us02web.zoom.us/meeting/register/tZwkce-sqzwrEtXgFNksE_zq2p0wonuI6CDz
Feb 28, 2024	Asia Pacific	3:00 AM	https://us02web.zoom.us/meeting/register/tZUudu6hqzsrHdaGFpOSGEPiy9GCOLguMPSq
Feb 28, 2024	EU/UK/Africa/Central Asia	9:00 AM	https://us02web.zoom.us/meeting/register/tZclf-itqj8uH9Hw0LoE76BzdPSBVE-YNa2_
Mar 26, 2024	Americas	7:00 PM	https://us02web.zoom.us/meeting/register/tZwkce-sqzwrEtXgFNksE_zq2p0wonuI6CDz
Mar 27, 2024	Asia Pacific	3:00 AM	https://us02web.zoom.us/meeting/register/tZUudu6hqzsrHdaGFpOSGEPiy9GCOLguMPSq
Mar 27, 2024	EU/UK/Africa/Central Asia	9:00 AM	https://us02web.zoom.us/meeting/register/tZclf-itqj8uH9Hw0LoE76BzdPSBVE-YNa2_
Apr 23, 2024	Americas	8:00 PM	https://us02web.zoom.us/meeting/register/tZwkce-sqzwrEtXgFNksE_zq2p0wonuI6CDz
Apr 24, 2024	Asia Pacific	4:00 AM	https://us02web.zoom.us/meeting/register/tZUudu6hqzsrHdaGFpOSGEPiy9GCOLguMPSq
Apr 24, 2024	EU/UK/Africa/Central Asia	10:00 AM	https://us02web.zoom.us/meeting/register/tZclf-itqj8uH9Hw0LoE76BzdPSBVE-YNa2_
May 21, 2024	Americas	8:00 PM	https://us02web.zoom.us/meeting/register/tZwkce-sqzwrEtXgFNksE_zq2p0wonuI6CDz
May 22, 2024	Asia Pacific	4:00 AM	https://us02web.zoom.us/meeting/register/tZUudu6hqzsrHdaGFpOSGEPiy9GCOLguMPSq
May 22, 2024	EU/UK/Africa/Central Asia	10:00 AM	https://us02web.zoom.us/meeting/register/tZclf-itqj8uH9Hw0LoE76BzdPSBVE-YNa2_
Jun 25, 2024	Americas	8:00 PM	https://us02web.zoom.us/meeting/register/tZwkce-sqzwrEtXgFNksE_zq2p0wonuI6CDz
Jun 26, 2024	Asia Pacific	4:00 AM	https://us02web.zoom.us/meeting/register/tZUudu6hqzsrHdaGFpOSGEPiy9GCOLguMPSq
Jun 26, 2024	EU/UK/Africa/Central Asia	10:00 AM	https://us02web.zoom.us/meeting/register/tZclf-itqj8uH9Hw0LoE76BzdPSBVE-YNa2_
Jul 23, 2024	Americas	8:00 PM	https://us02web.zoom.us/meeting/register/tZwkce-sqzwrEtXgFNksE_zq2p0wonuI6CDz
Jul 24, 2024	Asia Pacific	4:00 AM	https://us02web.zoom.us/meeting/register/tZUudu6hqzsrHdaGFpOSGEPiy9GCOLguMPSq
Jul 24, 2024	EU/UK/Africa/Central Asia	10:00 AM	https://us02web.zoom.us/meeting/register/tZclf-itqj8uH9Hw0LoE76BzdPSBVE-YNa2_
Aug 27, 2024	Americas	8:00 PM	https://us02web.zoom.us/meeting/register/tZwkce-sqzwrEtXgFNksE_zq2p0wonuI6CDz
Aug 28, 2024	Asia Pacific	4:00 AM	https://us02web.zoom.us/meeting/register/tZUudu6hqzsrHdaGFpOSGEPiy9GCOLguMPSq
Aug 28, 2024	EU/UK/Africa/Central Asia	10:00 AM	https://us02web.zoom.us/meeting/register/tZclf-itqj8uH9Hw0LoE76BzdPSBVE-YNa2_
Sep 24, 2024	Americas	8:00 PM	https://us02web.zoom.us/meeting/register/tZwkce-sqzwrEtXgFNksE_zq2p0wonuI6CDz
Sep 25, 2024	Asia Pacific	4:00 AM	https://us02web.zoom.us/meeting/register/tZUudu6hqzsrHdaGFpOSGEPiy9GCOLguMPSq
Sep 25, 2024	EU/UK/Africa/Central Asia	10:00 AM	https://us02web.zoom.us/meeting/register/tZclf-itqj8uH9Hw0LoE76BzdPSBVE-YNa2_
Oct 22, 2024	Americas	7:00 PM	https://us02web.zoom.us/meeting/register/tZwkce-sqzwrEtXgFNksE_zq2p0wonuI6CDz
Oct 23, 2024	Asia Pacific	3:00 AM	https://us02web.zoom.us/meeting/register/tZUudu6hqzsrHdaGFpOSGEPiy9GCOLguMPSq
Oct 23, 2024	EU/UK/Africa/Central Asia	9:00 AM	https://us02web.zoom.us/meeting/register/tZclf-itqj8uH9Hw0LoE76BzdPSBVE-YNa2_