# Certification Templates

To successfully import Certification data into IAF CertSearch, you need to know about the following:

### Learn about the CB data structure

{% content-ref url="../../field-name-glossary/certification-fields-glossary" %}
[certification-fields-glossary](https://support.iafcertsearch.org/certification-bodies/~/changes/xqWjCezFfogpuxVbD8iP/field-name-glossary/certification-fields-glossary)
{% endcontent-ref %}

### Downloadable Templates

To successfully import your certification data into the IAF CertSearch database, it is required that the data be formatted in the provided templates.

### **Latest version - Summary**

> version number: 2.0
>
> Release note:[ IAF CertSearch Release - February 20, 2024](https://support.iafcertsearch.org/iaf-certsearch-releases/system-updates/iaf-certsearch-release-notes/iaf-certsearch-release-february-20-2024)

<table data-card-size="large" data-column-title-hidden data-view="cards" data-full-width="false"><thead><tr><th></th><th data-hidden></th><th data-hidden></th><th data-hidden data-card-cover data-type="files"></th></tr></thead><tbody><tr><td><p><img src="https://3317077539-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FxKFpI6wDGVdq63PqCqs7%2Fuploads%2FU8pGHCic28361VjvIDQl%2F%5Bfile-type%5D-excel.png?alt=media&#x26;token=52de7505-b4c0-4a72-b871-8215de44cdd3" alt=""></p><p>Download template: <a href="https://f1.iafcertsearch.org/assets/t/cb/2.0/cb_certs.xlsx">version 2.0</a></p><p><br><strong>Excel Help Guides</strong></p><ul><li><a href="https://f1.iafcertsearch.org/assets/t/cb/2.0/cb_certs_sample.xlsx">View Sample Data</a></li><li><a href="https://support.iafcertsearch.org/certification-bodies/data-management/data-import/certification-templates/manage-data-in-excel">How to manage CB data in Excel</a></li><li><a href="https://support.iafcertsearch.org/certification-bodies/data-management/data-import/certification-templates/excel-general-rules">Excel General Rules</a></li></ul></td><td><a href="https://f1.iafcertsearch.org/assets/t/2.3/ab_cbs_sample.xlsx">View Excel Sample</a></td><td></td><td><a href="broken-reference">Broken file</a></td></tr><tr><td><p><img src="https://3317077539-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FxKFpI6wDGVdq63PqCqs7%2Fuploads%2F43Ji4gEJhl9FTEEXDyEk%2F%5Bfile-type%5D-xml.png?alt=media&#x26;token=27a49e17-64af-4b37-a6af-1ad24d96a0a5" alt=""></p><p>Download template: <a href="https://f1.iafcertsearch.org/assets/t/cb/2.0/cb_certs.xml">version 2.0</a></p><p><br><strong>XML Help Guides</strong></p><ul><li><a href="https://f1.iafcertsearch.org/assets/t/cb/2.0/cb_certs_sample.xml">View XML Sample</a></li><li><a href="https://support.iafcertsearch.org/certification-bodies/data-management/data-import/certification-templates/manage-data-in-xml">How to manage CB data in XML</a></li><li><a href="https://support.iafcertsearch.org/certification-bodies/data-management/data-import/certification-templates/xml-general-rules">XML General Rules</a></li></ul></td><td></td><td></td><td><a href="broken-reference">Broken file</a></td></tr></tbody></table>

#### Previous versions

{% tabs %}
{% tab title="Excel Templates" %}
EXCEL previous template versions

<table><thead><tr><th width="225">Templates</th><th width="286">Release notes</th><th>Sample Data</th></tr></thead><tbody><tr><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.1/cb_certs.xlsx">Download version 1.1</a></td><td><a href="https://support.iafcertsearch.org/iaf-certsearch-releases/system-updates/iaf-certsearch-release-notes/iaf-certsearch-release-february-20-2024">IAF CertSearch Release - February 20, 2024</a></td><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.1/cb_certs_sample.xlsx">View Sample Data </a></td></tr><tr><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.0/cb_certs.xlsx">Download version 1.0</a></td><td>N/A</td><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.0/cb_certs_sample.xlsx">1.0 sample data</a></td></tr></tbody></table>
{% endtab %}

{% tab title="XML Templates" %}
XML previous template versions

<table><thead><tr><th width="222">Version</th><th>Release notes</th><th>Sample Data</th></tr></thead><tbody><tr><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.1/cb_certs.xml">Download version 1.1</a></td><td><a href="https://support.iafcertsearch.org/iaf-certsearch-releases/system-updates/iaf-certsearch-release-notes/iaf-certsearch-release-february-20-2024">IAF CertSearch Release - February 20, 2024</a></td><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.1/sample_cb_certs.xml">1.1 sample data</a></td></tr><tr><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.0/cb_certs.xml">Download version 1.0</a></td><td>N/A</td><td><a href="https://f1.iafcertsearch.org/assets/t/cb/1.0/cb_certs_sample.xml">1.0 sample data</a></td></tr></tbody></table>
{% endtab %}
{% endtabs %}

***

To download the Certification **Excel** Data Templates from IAF CertSearch:

1. Under Data Management, go to the Import page
2. To download the Excel template, click the **'Download Excel Template'** button

<figure><img src="https://3317077539-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FxKFpI6wDGVdq63PqCqs7%2Fuploads%2FP0CPBof6fdrYoyYAIDrJ%2F%5BDM%5D-download-excel.png?alt=media&#x26;token=8b29c6a6-cfdf-475c-9644-10fc20127334" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
**Additional Note:** When you click the Download Template button, different versions of the templates should be available for download.&#x20;
{% endhint %}

Once downloaded, you may start adding your data to the spreadsheet.

#### Related Articles

> [Learn the Excel General Rules](https://support.iafcertsearch.org/certification-bodies/~/changes/xqWjCezFfogpuxVbD8iP/data-management/data-import/certification-templates/excel-general-rules)
>
> [Manage CB Data from Excel](https://support.iafcertsearch.org/certification-bodies/~/changes/xqWjCezFfogpuxVbD8iP/data-management/data-import/certification-templates/manage-data-in-excel)

***

To download the Certification **XML** Data Templates:

1. Under Data Management, go to the Import Certification page
2. In Download Data Templates, click the **'XML Template'** button

<figure><img src="https://3317077539-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FxKFpI6wDGVdq63PqCqs7%2Fuploads%2FaKErVS6iFOlxrVrlqIEF%2F%5BDM%5D-download-xml.png?alt=media&#x26;token=4a7cc8d8-280e-4607-88b1-e6ccdea5c4af" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
**Additional Note:** When you click the Download Template button, different versions of the templates should be available for download.&#x20;
{% endhint %}

Once downloaded, you may start adding your data to the XML file.

***

### Related Articles

> [Manage CB Data from XML](https://support.iafcertsearch.org/certification-bodies/~/changes/xqWjCezFfogpuxVbD8iP/data-management/data-import/certification-templates/manage-data-in-xml)