IAF CertSearch Release - July 22, 2024

Release Highlights

Changes to the Certification Template apply to Accreditation Bodies, Certification Bodies, and Multination Certification Bodies.

Certification Template Updates

• Release Version 2.0 of the Certification Template includes:

  • The certification template has been updated to include new Certified Entity fields where Certified Entity data can be managed independently.

    • Data fields for managing the entity's business registered address.

  • Certification can now have multiple main sites

  • The "Certification Additional Site" tab has been updated to "Certification Sites"

  • The addition of a flexible scope and Main Site Full Address field, to accommodate countries that have different address formats can utilized.

View updates by Import Formats:

• Excel Template

• XML Template

• API

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Excel Template

If you are using an Excel file to upload your certification data, please read the latest update below:

New Tab: Certified Entity

What changed?

• Certified Entity data fields are moved to a new tab "Certified Entity", where you can manage all Certified Entity-related data

• Business Registered address fields can now also be managed here

  Field Names	Optional / Required	Description
  Business Registered Street	Required *if preferred to input Multi-Line Address field	Business registered address of the certified entity.
  Business Registered City	Optional	City of the business registered address of the certified entity.
  Business Registered State	Optional	State of the business registered address of the certified entity.
  Business Registered Zipcode/Postcode	Optional	Zipcode/Postcode of the business registered address of the certified entity.
  Business Registered Country/Economy	Required	Country/Economy of the main address of the certified entity.
  Business Registered Full Address	Required *if preferred to input Single-Line Address field	Complete business registered address of the certified entity in a single field.

• Option to input business registered address fields into single-line fields or multi-line fields, where:

  • (Recommended) Multiple Line, you can input data into different dedicated fields such as Street, City, State, Zipcode/Postcode

  • (Alternative) Single Line, for countries that have a different format you can input address data into a single field

  -> View All Certified Entity Fields

Certification

What changed?

• Existing fields are renamed

  • Main site address field names have been updated:

    • From Certified Entity Street to Main Site Street

    • From Certified Entity City to Main Site City

    • From Certified Entity State to Main Site State

    • From Certified Entity Zipcode/Postcode to Main Site Zipcode/Postcode

    • From Certified Entity Country/Economy to Main Site Country/Economy

  • Option to input business registered address fields into single-line fields or multi-line fields, where:

    • (Recommended) Multiple Line, you can input data into different dedicated fields such as Street, City, State, Zipcode/Postcode

    • (Alternative) Single Line, for countries that have a different format you can input address data into a single field

  Field Names	Optional / Required	Description
  Flexible Scope	Optional	Additional scope to a specific standard beyond the main scope.
  Main Site Street	Required *if preferred to input Multi-Line Address field	Main address of the certified entity.
  Main Site City	Optional	City of the main address of the certified entity.
  Main Site State	Optional	State of the main address of the certified entity.
  Main Site Zipcode/Postcode	Optional	Zipcode/Postcode of the main address of the certified entity.
  Main Site Country/Economy	Required	Country/Economy of the main address of the certified entity.
  Main Site Full Address	Required *if preferred to input Single Line Address field	Complete main address of the certified entity in a single field, used as an alternative to entering separate Main Site Street, City, State, and Zipcode/Postcode fields.

Certification Standard & Scheme

No changes to this tab

Certification Sites

What changed?

• Rename tab from Certification Additional Sites to Certification Sites

• Existing fields are renamed

  • From Additional Site Street to Site Street

  • From Additional Site City to Site City

  • From Additional Site State to Site State

  • From Additional Site Zipcode/Postcode to Site Zipcode/Postcode

  • From Additional Site Country/Economy to Site Country/Economy

• Added the following fields:

  • Certified Entity Unique ID, is a CE record identifier that helps define which entity the certificate is issued to.

  • Flexible Scope is an optional field where you can add more details about the certification scope.

• Option to input business registered address fields into single-line fields or multi-line fields, where:

  • (Recommended) Multiple Line, you can input data into different dedicated fields such as Street, City, State, Zipcode/Postcode

  • (Alternative) Single Line, for countries that have a different format you can input address data into a single field

Field Names	Optional / Required	Description
Flexible Scope	Optional	Additional scope to a specific standard beyond the main scope.
Main Site Street	Required *if preferred to input Multi-Line Address field	Main address of the certified entity.
Main Site City	Optional	City of the main address of the certified entity.
Main Site State	Optional	State of the main address of the certified entity.
Main Site Zipcode/Postcode	Optional	Zipcode/Postcode of the main address of the certified entity.
Main Site Country/Economy	Required	Country/Economy of the main address of the certified entity.
Main Site Full Address	Required *if preferred to input Single Line Address field	Complete the main address of the certified entity in a single field, used as an alternative to entering separate Main Site Street, City, State, and Zipcode/Postcode fields.

XML Template

If you are using an XML file to upload your certification data, please read the latest update below:

What changed?

• Certified Entity data fields are moved to the "Certified Entity" section, where you can manage all Certified Entity-related data

<certified_entities>
	<certified_entity>
		<certified_entity_unique_id></certified_entity_unique_id>
		<certified_entity_name></certified_entity_name>
		<certified_entity_trading_name></certified_entity_trading_name>
		<certified_entity_english_name></certified_entity_english_name>
		<confidential_certified_entity></confidential_certified_entity>
		<business_registered_street></business_registered_street>
		<business_registered_city></business_registered_city>
		<business_registered_state></business_registered_state>
		<business_registered_zip_code></business_registered_zip_code>
		<business_registered_country></business_registered_country>
		<business_registered_full_address></business_registered_full_address>
		<certified_entity_website></certified_entity_website>
		<tax_id></tax_id>
		<vat></vat>
		<company_id_number></company_id_number>
		<business_registration_number></business_registration_number>
		<duns_number></duns_number>
	</certified_entity>
</certified_entities>

• Business Registered address fields can now also be managed here

• Option to input business registered address fields into single-line fields or multi-line fields, where:

  • (Recommended) Multiple Line, you can input data into different dedicated fields such as Street, City, State, Zipcode/Postcode

<business_registered_street></business_registered_street>
<business_registered_city></business_registered_city>
<business_registered_state></business_registered_state>
<business_registered_zip_code></business_registered_zip_code>
<business_registered_country></business_registered_country>

• (Alternative) Single Line, for countries that have a different format you can input address data into a single field

<business_registered_full_address></business_registered_full_address>
<business_registered_country></business_registered_country>

API

If you are using an API to upload your certification data, please see below:

• Certified Entity API v2
• Certification API v2

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