> For the complete documentation index, see [llms.txt](https://support.iafcertsearch.org/accreditation-bodies/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.iafcertsearch.org/accreditation-bodies/iaf-certsearch-data-structure/certification-fields-glossary.md).

# Certification Fields Glossary

{% tabs %}
{% tab title="Certified Entity" %}
Here you can manage all Certified Entity-related data:

<table><thead><tr><th width="214">Field Name</th><th width="180">Optional / Required</th><th>Description</th></tr></thead><tbody><tr><td><strong>Certified Entity Unique ID</strong></td><td><mark style="color:red;">Required</mark></td><td>Unique identifier for a specific Certified Entity. Used as a reference or a tracking number to look up Certified Entity records in the IAF CertSearch database.</td></tr><tr><td><strong>Certified Entity Name</strong></td><td><mark style="color:red;">Required</mark></td><td>Name of the Certified Entity, individual, product, or service that has been granted certification.</td></tr><tr><td><strong>Certified Entity Trading Name</strong></td><td>Optional</td><td>A trade name, trading name, or business name is a pseudonym frequently used by companies to operate under a name different from their registered, legal name. In a number of countries, the phrase "trading as" (abbreviated to t/a) is used to designate a trade name.</td></tr><tr><td><strong>Certified Entity English Name</strong></td><td>Optional</td><td>English name of the Certified Entity, individual, product, or service that has been granted certification.</td></tr><tr><td><strong>Confidential Certified Entity</strong></td><td>Optional</td><td>Indicator of whether the certified entity's information is confidential.</td></tr><tr><td><strong>Business Registered Street</strong></td><td>Optional</td><td>Business registered address of the certified entity.</td></tr><tr><td><strong>Business Registered City</strong></td><td>Optional</td><td>City of the business registered address of the certified entity.</td></tr><tr><td><strong>Business Registered State</strong></td><td>Optional</td><td>State of the business registered address of the certified entity.</td></tr><tr><td><strong>Business Registered Zipcode/Postcode</strong></td><td>Optional</td><td>Zipcode/Postcode of the business registered address of the certified entity.</td></tr><tr><td><strong>Business Registered Country/Economy</strong></td><td><mark style="color:red;">Required</mark></td><td>Country/Economy of the main address of the certified entity.</td></tr><tr><td><strong>Business Registered Full Address</strong></td><td>Optional</td><td>Complete business registered address of the certified entity in a single field.</td></tr><tr><td><strong>Certified Entity Website</strong></td><td>Optional</td><td>Website of the certified entity. Must be http:// or https://</td></tr><tr><td><strong>TAX ID</strong></td><td>Optional</td><td>Tax ID of the Entity</td></tr><tr><td><strong>VAT</strong></td><td>Optional</td><td>VAT number of the Entity</td></tr><tr><td><strong>Company ID Number</strong></td><td>Optional</td><td>Company ID Number of the Entity</td></tr><tr><td><strong>Business Registration Number</strong></td><td>Optional</td><td>Business Registration Number of the Entity</td></tr><tr><td><strong>DUNS Number</strong></td><td>Optional</td><td>DUNS Number of the Entity</td></tr></tbody></table>
{% endtab %}

{% tab title="Certification" %}
Here you can manage all Certification data:

<table><thead><tr><th width="212">Field Names</th><th width="186">Optional / Required</th><th>Description</th></tr></thead><tbody><tr><td><strong>Certification Identity Number</strong></td><td><mark style="color:red;">Required</mark></td><td>Unique identifier for a specific certificate. Format of certificate numbers may vary depending on the type of certificate and the Certified Entity issuing it.</td></tr><tr><td><strong>Certificate Number</strong></td><td><mark style="color:red;">Required</mark></td><td>Unique identifier for a specific certificate. Format of certificate numbers may vary depending on the type of certificate and the Certified Entity issuing it.</td></tr><tr><td><strong>Certification Status</strong></td><td><mark style="color:red;">Required</mark></td><td><p>Current standing of the Certified Entity's certification. Certificate status dataset: </p><ul><li>Active</li><li>Inactive</li><li>Suspended</li><li>Cancelled</li><li>Draft</li><li>Withdrawn</li><li>Expired</li></ul><p>To know more about the statuses, go to <a href="https://support.iafcertsearch.org/accreditation-bodies/iaf-certsearch-data-structure/iaf-certsearch-dataset/certification-status">Certification Statuses</a></p></td></tr><tr><td><strong>Certification Type</strong></td><td><mark style="color:red;">Required</mark></td><td>Refers to the main scope of the certificate</td></tr><tr><td><strong>Certification Scope</strong></td><td><mark style="color:red;">Required</mark></td><td>Specific description of the products, services, processes, or activities for which the Certified Entity has been granted certification.</td></tr><tr><td><strong>Flexible Scope</strong></td><td>Optional</td><td>Additional scope to a specific standard beyond the main scope.</td></tr><tr><td><strong>Certification Original Issue Date</strong></td><td>Optional</td><td>Date on which the certificate was first issued or granted to the Certified Entities.</td></tr><tr><td><strong>Certification Issue Date</strong></td><td><mark style="color:red;">Required</mark></td><td>Date on which the certificate was officially issued or granted</td></tr><tr><td><strong>Certification Expiry Date</strong></td><td><mark style="color:red;">Required</mark></td><td>Date on which the validity of the certificate will come to an end.</td></tr><tr><td><strong>Certified Entity Unique ID</strong></td><td><mark style="color:red;">Required</mark></td><td>Unique identifier for a specific Certified Entity. Used as a reference or a tracking number to look up Certified Entity records in the IAF CertSearch database</td></tr><tr><td><strong>Main Site Street</strong></td><td>Optional</td><td>Main address of the certified entity.</td></tr><tr><td><strong>Main Site City</strong></td><td>Optional</td><td>City of the main address of the certified entity.</td></tr><tr><td><strong>Main Site State</strong></td><td>Optional</td><td>State of the main address of the certified entity.</td></tr><tr><td><strong>Main Site Zipcode/Postcode</strong></td><td>Optional</td><td>Zipcode/Postcode of the main address of the certified entity.</td></tr><tr><td><strong>Main Site Country/Economy</strong></td><td><mark style="color:red;">Required</mark></td><td>Country/Economy of the main address of the certified entity.</td></tr><tr><td><strong>Main Site Full Address</strong></td><td>Optional</td><td>Complete main address of the certified entity in a single field, used as an alternative to entering separate Main Site Street, City, State, and Zipcode/Postcode fields.</td></tr><tr><td><strong>Accreditation Body Name</strong></td><td><mark style="color:red;">Required</mark></td><td>Name of the Accreditation Body</td></tr><tr><td><strong>Accreditation Body Acronym</strong></td><td><mark style="color:red;">Required</mark></td><td>Acronym of the Accreditation Body</td></tr></tbody></table>
{% endtab %}

{% tab title="Certification Standard and Scheme" %}
Here you can manage the Certification Standard and Scheme data:

<table><thead><tr><th width="205">Field Name</th><th width="183">Optional / Required</th><th>Description</th></tr></thead><tbody><tr><td><strong>Certification Identity Number</strong></td><td><mark style="color:red;">Required</mark></td><td>Unique identifier for a specific certificate. Format of certificate numbers may vary depending on the type of certificate and the Certified Entity issuing it.</td></tr><tr><td><strong>Scheme Name</strong></td><td><mark style="color:red;">Required</mark></td><td>Specific certification program or framework to which the certificate relates.</td></tr><tr><td><strong>Standard Name</strong></td><td><mark style="color:red;">Required</mark></td><td>Specific set of criteria, requirements, or guidelines that the certified entity has been assessed against and found to be in compliance with.</td></tr></tbody></table>
{% endtab %}

{% tab title="Certification Sector" %}
Here you can manage the Certification Sectors data:

<table><thead><tr><th width="205">Field Name</th><th width="183">Optional / Required</th><th>Description</th></tr></thead><tbody><tr><td><strong>Certification Identity Number</strong></td><td><mark style="color:red;">Required</mark> <em>when adding a certification sector</em></td><td>A Certification Identity Number (CIN) is essential for linking a certificate to its respective certification sector. Without a CIN, the system cannot assign the certificate to the appropriate sector.</td></tr><tr><td><strong>Sector Code</strong></td><td>Optional</td><td>Sector name where the specific area of industry the certification applies to.</td></tr><tr><td><strong>Sector Name</strong></td><td>Optional</td><td>A numerical or alphanumerical identifier assigned to a specific technical sector</td></tr></tbody></table>
{% endtab %}

{% tab title="Certification Sites" %}

<table><thead><tr><th width="209">Field Names</th><th width="181">Optional / Required</th><th>Description</th></tr></thead><tbody><tr><td><strong>Certification Identity Number</strong></td><td><a data-footnote-ref href="#user-content-fn-1"><mark style="color:red;">Required</mark> <em>when adding a certification site</em></a></td><td>Unique identifier for a specific certificate. The format of certificate numbers may vary depending on the type of certificate and the Certified Entity issuing it.</td></tr><tr><td><strong>Certified Entity Unique ID</strong></td><td><mark style="color:red;">Required</mark> </td><td>Unique identifier for a specific Certified Entity. Used as a reference or a tracking number to look up Certified Entity records in the IAF CertSearch database.</td></tr><tr><td><strong>Site Street</strong></td><td>Optional</td><td>Main address of the certified entity.</td></tr><tr><td><strong>City</strong></td><td>Optional</td><td>City of the main address of the certified entity.</td></tr><tr><td><strong>State</strong></td><td>Optional</td><td>State of the main address of the certified entity.</td></tr><tr><td><strong>Site Zipcode/Postcode</strong></td><td>Optional</td><td>Zipcode/Postcode of the main address of the certified entity.</td></tr><tr><td><strong>Site Country/Economy</strong></td><td><mark style="color:red;">Required</mark></td><td>Country/Economy of the main address of the certified entity.</td></tr><tr><td><strong>Site Full Address</strong></td><td>Optional</td><td>Complete main address of the certified entity in a single field, used as an alternative to entering separate Main Site Street, City, State, and Zipcode/Postcode fields.</td></tr><tr><td><strong>Site Type</strong></td><td>Optional</td><td>Identifier for the site, indicating whether it is the <strong>"Main Site"</strong> or an <strong>"Additional Site."</strong></td></tr></tbody></table>
{% endtab %}
{% endtabs %}

[^1]: A Certification Identity Number (CIN) is essential for linking a certificate to its respective certification site. Without a CIN, the system cannot assign the certificate to the appropriate site.