Manage Data in XML

We have added useful guides to help you manage your data in an XML file.

Import Certification Data from XML file

NOTE: Adding certification via XML is recommended for bulk data import. If you want to update a single record or records not more than 10 certificates we recommend you use the Manual Data Entry. Prerequisites:

• Clean and format data according to the IAF CertSearch data structure. Learn more.

(1) To update certification data to an existing Certified Entity via XML

1. In your text editor, please enter the data into their corresponding tags.

XML Fields

<?xml version="1.0" encoding="UTF-8"?>
<mncb_certs>
    <certified_entities>
        <certified_entity>
            <certified_entity_unique_id></certified_entity_unique_id>
            <certified_entity_name></certified_entity_name>
            <certified_entity_trading_name></certified_entity_trading_name>
            <certified_entity_english_name></certified_entity_english_name>
            <confidential_certified_entity></confidential_certified_entity>
            <business_registered_street></business_registered_street>
            <business_registered_city></business_registered_city>
            <business_registered_state></business_registered_state>
            <business_registered_zip_code></business_registered_zip_code>
            <business_registered_country></business_registered_country>
            <business_registered_full_address></business_registered_full_address>
            <certified_entity_website></certified_entity_website>
            <tax_id></tax_id>
            <vat></vat>
            <company_id_number></company_id_number>
            <business_registration_number></business_registration_number>
            <duns_number></duns_number>
        </certified_entity>
    </certified_entities>
    <certifications>
        <certificate_identity_number></certificate_identity_number>
        <certificate_number></certificate_number>
        <certification_status></certification_status>
        <certification_type></certification_type>
        <certification_scope></certification_scope>
        <flexible_scope></flexible_scope>
        <certification_original_issue_date></certification_original_issue_date>
        <certification_issue_date></certification_issue_date>
        <certification_expiry_date></certification_expiry_date>
        <certified_entity_unique_id></certified_entity_unique_id>
        <main_site_street></main_site_street>
        <main_site_city></main_site_city>
        <main_site_state></main_site_state>
        <main_site_zip_code></main_site_zip_code>
        <main_site_country></main_site_country>
        <main_site_full_address></main_site_full_address>
        <certification_body_identity_number></certification_body_identity_number>
        <certification_body_name></certification_body_name>
        <certification_body_acronym></certification_body_acronym>
        <accreditation_body_name></accreditation_body_name>
        <accreditation_body_acronym></accreditation_body_acronym>
        <certification_standard_and_scheme>
            <standard_and_scheme>
                <scheme_name></scheme_name>
                <standard_name></standard_name>
            </standard_and_scheme>
            <standard_and_scheme>
                <scheme_name></scheme_name>
                <standard_name></standard_name>
            </standard_and_scheme>
        </certification_standard_and_scheme>
        <certification_sites>
            <certification_site>
                <certified_entity_unique_id></certified_entity_unique_id>
                <street></street>
                <city></city>
                <state></state>
                <zip_code></zip_code>
                <country></country>
                <full_address></full_address>
                <scope></scope>
                <site_type></site_type>
            </certification_site>
            <certification_site>
                <certified_entity_unique_id></certified_entity_unique_id>
                <street></street>
                <city></city>
                <state></state>
                <zip_code></zip_code>
                <country></country>
                <full_address></full_address>
                <scope></scope>
                <site_type></site_type>
            </certification_site>
        </certification_sites>  
    </certifications>
</mncb_certs>

To learn more about Certification fields, click here

2. Once completed, go to the IAF CertSearch Data Import page

3. Choose how you would like to import your data

   • File Upload - Learn how to import data through File Upload

   • FTP - Learn how to import data through FTP

4. Once selected, click the Continue button (the system will initiate file and data processing)

5. If all the files and data are valid, the certificate will be successfully added to the existing Certified Entity record.

Note: If errors are encountered during the import process, go to Error Handling.

(2) To add certification data to a new Certified Entity record

1. In your text editor, please enter the data into their corresponding tags.

2. Once completed, go to the IAF CertSearch Data Import page

3. Choose how you would like to import your data

   • File Upload - Learn how to import data through File Upload

   • FTP - Learn how to import data through FTP

4. Once selected, click the 'Continue' button (which initiates data validation)

5. If all the files and data are valid, the Certified Entity and Certification records will be successfully added.

-> To view the added certifications go to the Certification listing page

-> To view the added certifications go to the Certified Entity listing page