> For the complete documentation index, see [llms.txt](https://support.iafcertsearch.org/accreditation-bodies/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.iafcertsearch.org/accreditation-bodies/data-management/certifications.md).

# Certifications

The Certifications provide access to the certificates uploaded by your organization, which they have issued to the Certified Entities. The certification data is collected and imported through [Manual Data Entry](/accreditation-bodies/data-management/certifications.md), [File Upload](/accreditation-bodies/data-management/import-certification/data-import-methods/file-upload.md), [FTP](/accreditation-bodies/data-management/import-certification/data-import-methods/ftp.md) or [API](/accreditation-bodies/data-management/import-certification/data-import-methods/api-documentation.md). 

In this section, you'll have the ability to manually manage the certification data.

{% hint style="info" %}
**Note:** Adding Certification data requires Certified Entity Information.
{% endhint %}

### View Certificates

To view the list of certificates, click **'Certifications'** from the left pane navigation.

This page includes the following information:

<table><thead><tr><th width="226.5">Column Name</th><th>Description</th></tr></thead><tbody><tr><td><strong>Certificate Status</strong></td><td><em>Current standing of the Certified Entity's certification.</em><br><br><em>Certificate status dataset: active, inactive, hidden, cancelled, withdrawn, cbwithdrawn, suspended, pending, deleted, or expired</em></td></tr><tr><td><strong>Certificate Number</strong></td><td><em>Certificate Number that appears in the issued certificate</em></td></tr><tr><td><strong>Confidential</strong></td><td><em>Permission to access the Certificate Information in public</em></td></tr><tr><td><strong>Expiry Date</strong></td><td><em>Date on which the validity of the certificate expires.</em></td></tr><tr><td><strong>Certification Body</strong></td><td><em>Name of the Certification Body</em></td></tr><tr><td><strong>Certified Entity</strong></td><td><em>Name of the Certified Entity to which the certificate is issued to</em></td></tr><tr><td><strong>Site</strong></td><td><em>Number of accredited sites in the issued certificate</em></td></tr><tr><td><strong>Location</strong></td><td><em>Country of the main site</em></td></tr><tr><td><strong>Updated at</strong> </td><td><em>Date on which the certification data is updated</em></td></tr><tr><td><strong>Created at</strong></td><td><em>Date on which the certification record is created</em></td></tr></tbody></table>

To learn more about the Certification data fields, click [here](/accreditation-bodies/iaf-certsearch-data-structure/certification-fields-glossary.md).

This section also provides the ability to view and manage individual Certificate information.

### Managing Individual Certification Data&#x20;

> [Add Certificate](/accreditation-bodies/data-management/certifications/bulk-import-certification.md)
>
> [Add Multiple Standard](/accreditation-bodies/data-management/certifications/add-multiple-standards.md)
>
> [Add Additional Site](/accreditation-bodies/data-management/certifications/add-additional-sites.md)
>
> [Edit Certificate](/accreditation-bodies/data-management/certifications/edit-certificate.md)
>
> [Edit Additional Site](/accreditation-bodies/data-management/certifications/edit-additional-site.md)
>
> [Delete Certificate](/accreditation-bodies/data-management/certifications/delete-certificate.md)
>
> [Delete Additional Site](/accreditation-bodies/data-management/certifications/delete-additional-site.md)

### Managing Certified Entity data through Data Import

{% hint style="info" %}
Before importing data through Data Import, ensure to learn about the IAF CertSearch Data Format and Structure, such as [Certificate File Format](/accreditation-bodies/iaf-certsearch-data-structure/certification-fields-glossary.md), [Certificate Template](/accreditation-bodies/data-management/import-certification/certification-file-templates.md), [Manage Data in Excel](/accreditation-bodies/data-management/import-certification/certification-file-templates/manage-data-in-xml.md), and [Manage Data in XML](/accreditation-bodies/data-management/import-certification/certification-file-templates/manage-data-in-excel.md).
{% endhint %}

#### Data Import Methods

> [File Upload](/accreditation-bodies/data-management/import-certification/data-import-methods/file-upload.md)
>
> [FTP](/accreditation-bodies/data-management/import-certification/data-import-methods/ftp.md)
>
> [API](/accreditation-bodies/data-management/import-settings/api-integration.md)