Certification Data Fields

To view the complete list of Certification data fields, refer to the section on the right side of this page.

Certification Identity Number

Field name	Certification Identity Number
Description	Unique identifier for a specific certificate. The format of certificate numbers may vary depending on the type of certificate and the Certified Entity issuing it.
IAF MD 28 Requirement	Mandatory
Input Field: Excel	Certification Identity Number
Input Field: XML	<certification_identity_number></certification_identity_number>
Input Field: Manual	N/A
Character Limit	60
Has System Validation	✅
Conditions	Cannot be left empty if left empty an error: Missing Required field is triggered
Sample Data	20897-A01

Certificate Number

Field name	Certificate Number
Description	A unique identifier for a specific certificate whose format may vary depending on the type of certificate and the certification body issuing it.
IAF MD 28 Requirement	Mandatory
Input Field: Excel	Certificate Number
Input Field: XML	<certificate_number></certificate_number>
Input Field: Manual	Certificate Number
Character Limit	60
Has System Validation	✅
Conditions	Cannot be left empty if left empty Missing Required field error is triggered
Sample Data	20897-A01

Certification Status

Field name	Certification Status
Description	Current standing of the Certified Entity's certification.
IAF MD 28 Requirement	Mandatory
Template Versions	All versions
Input Field: Excel	Certification Status
Input Field: XML	<certification_status></certification_status>
Input Field: Manual	Certification Status
Character Limit	45
Has System Validation	✅
Conditions	Cannot be left empty If left empty, an error Missing Required Field is triggered Accepted values must be one of the following: Active Inactive Suspended Cancelled Draft Withdrawn Expired To know more about the statuses go to Certification Status. If the value doesn't match the IAF CertSearch status, a Data Mapping error is triggered.

Certification Type

Field name	Certification Type
Description	Refers to the main scope of the certificate
IAF MD 28 Requirement	Mandatory
Template Versions	All versions
Input Field: Excel	Certification Type
Input Field: XML	<certification_type></certification_type>
Input Field: Manual	Certification Type
Character Limit	45
Has System Validation	✅
Conditions	Cannot be left empty if left empty, an error Missing Required Field is triggered Accepted values must be one of the following: Management System If the value doesn't match the IAF CertSearch status, a Data Mapping error is triggered.

Certification Scope

Field name	Certification Scope
Description	The scope of certification concerning the type of activities, products, and services as applicable at each site without being misleading or ambiguous
IAF MD 28 Requirement	Mandatory
Template Version	All versions
Input Field: Excel	Certification Scope
Input Field: XML	<certification_scope></certification_scope>
Input Field: Manual	Certification Scope
Character Limit	10,000
Has System Validation	❌
Conditions	Can be left empty
Sample Data	Manufacturing, marketing, and export of instruments, consumables, and accessories for temperature, active oxygen, hydrogen, carbon measurements and sampling in ferrous and non-ferrous melts

Certification Issue Date(s)

Certification Original Issue Date

Field name	Certification Original Issue Date
Description	Date on which the certificate was first issued or granted to the Certified Entities.
IAF MD 28 Requirement	Mandatory
Input Field: Excel	Certification Original Issue Date
Input Field: XML	<certification_original_issue_date></certification_original_issue_date>
Input Field: Manual	Certification Scope
Character Limit	N/A
Has System Validation	✅
Conditions	Can be left empty Value must be formatted to: YYYYMMDD Cannot be later than the Certification Issue Date
Sample Data	20241231

Certification Issue Date

Field name	Certification Issue Date
Description	Date on which the certificate was officially issued or granted.
IAF MD 28 Requirement	Mandatory
Input Field: Excel	Certification Issue Date
Input Field: XML	<certification_issue_date></certification_issue_date>
Input Field: Manual	Certification Issue Date
Character Limit	N/A
Has System Validation	✅
Conditions	Cannot be left empty Value must be formatted to: YYYYMMDD Cannot be equal to or later than the Certification Expiry Date Cannot be older than the Certification Issue Date
Sample Data	20241231

Certification Expiry Date

Field name	Certification Expiry Date
Description	Date on which the validity of the certificate will come to an end.
IAF MD 28 Requirement	Mandatory
Input Field: Excel	Certification Expiry Date
Input Field: XML	<certification_expiry_date></certification_expiry_date>
Input Field: Manual	Certification Expiry Date
Character Limit	N/A
Has System Validation	✅
Conditions	Cannot be left empty Value must be formatted to: YYYYMMDD Cannot be equal to or older than the Certification Original Issue Date and Certification Issue Date.
Sample Data	20261030

Certification Sites Address Fields

Certified Entity Country/Economy

Field name	Certified Entity Country/Economy
Description	Country/Economy in which the main site is eligible for the issued certificate.
Template Version	v2.0
Input Field: Excel	Certified Entity Country/Economy
Input Field: XML	<certified_entity_country><certified_entity_country>
Input Field: Manual	Country
Character Limit	N/A
Has System Validation	✅
Conditions	Cannot be left empty Data value should be coming from: Countries If the value does not belong to the Countries list, Data Mapping is required,
Sample Data	United States

Certified Entity Street

Field name	Certified Entity Street
Description	Street where the entity is located.
Input Field: Excel	Certified Entity Street
Input Field: XML	<certified_entity_street></certified_entity_street>
Input Field: Manual	Bldg No. / Floor No. / Street
Character Limit	500
Has System Validation	✅
Conditions	Can be left empty only when either the City OR the Full Address has value.
Sample Data	Suite 100, #3601 E Algonquin Road

Certified Entity City

Field name	Certified Entity City
Description	City where the entity is located.
Input Field: Excel	Certified Entity City
Input Field: XML	<certified_entity_city></certified_entity_city>
Input Field: Manual	City
Character Limit	100
Has System Validation	✅
Conditions	Can be left empty only when either the Street has value.
Sample Data	Rolling Meadows

Certified Entity State

Field name	Certified Entity State
Description	State where the entity is located.
Input Field: Excel	Certified Entity State
Input Field: XML	<certified_entity_state></certified_entity_state>
Input Field: Manual	State
Character Limit	100
Has System Validation	❌
Conditions	Can be left empty
Sample Data	Illinois

Certified Entity Zipcode/Postcode

Field name	Certified Entity Zipcode/Postcode
Description	Zipcode/Postcode where the entity is located.
Input Field: Excel	Certified Entity Zipcode/Postcode
Input Field: XML	<certified_entity_zipcode></certified_entity_zipcode>
Input Field: Manual	Zipcode/Postcode
Character Limit	250
Has System Validation	❌
Conditions	Can be left empty
Sample Data	60008

Accreditation Body Name

Field name	Accreditation Body Name
Description	Name of the Accreditation Body that accredited the CB.
IAF MD 28 Requirement	Mandatory
Input Field: Excel	Accreditation Body Name
Input Field: XML	<accreditation_body_name></accreditation_body_name>
Input Field: Manual	Accreditation Body Name
Character Limit	N/A
Has System Validation	✅
Conditions	Cannot be left empty The Accreditation Body Name should matched with the AB Name that accredited the Certification Body, through CB's accreditation details. If failed, the system throws an Invalid Accreditation error.
Sample Data	United Kingdom Accreditation Service

Accreditation Body Acronym

Field name	Accreditation Body Acronym
Description	Acronym of the Accreditation Body that accredited the CB.
IAF MD 28 Requirement	Mandatory
Input Field: Excel	Accreditation Body Acronym
Input Field: XML	<accreditation_body_acronym></accreditation_body_acronym>
Input Field: Manual	Accreditation Body Acronym
Character Limit	N/A
Has System Validation	✅
Conditions	Cannot be left empty The Accreditation Body Acronym should matched with the acronym of the AB that accredited the Certification Body, through CB's accreditation details. If failed, the system throws an AB Acronym is invalid error. The acronym and name should both match
Sample Data	United Kingdom Accreditation Service

Scheme Name

Field name	Scheme Name
Description	Specific certification program or framework to which the certificate relates.
IAF MD 28 Requirement	Mandatory
Input Field: Excel	Scheme Name
Input Field: XML	<scheme_name></scheme_name>
Input Field: Manual	Scheme Name
Character Limit	N/A
Has System Validation	✅
Conditions	Cannot be left empty if left empty, an error is triggered: Required data is missing Scheme Name should match with the CB's accreditation information of the CB. If failed, the following errors are triggered: Invalid Accreditation Data Mapping is required
Sample Data	Quality Management Systems

Standard Name

Field name	Standard Name
Description	Specific set of criteria, requirements, or guidelines that the certified entity has been assessed against and found to be in compliance with.
IAF MD 28 Requirement	Mandatory
Input Field: Excel	Standard Name
Input Field: XML	<standard_name></standard_name>
Input Field: Manual	Standard Name
Character Limit	N/A
Has System Validation	✅
Conditions	Cannot be left empty if left empty, an error is triggered: Required data is missing Standard Name should match with the CB's accreditation information of the CB. If failed, the following errors are triggered: Invalid Accreditation Data Mapping is required
Sample Data	ISO 9001:2015

Additional Sites Address Fields

Additional Site Country/Economy

Field name	Additional Site Country/Economy
Description	Country/Economy in which the additional site is eligible for the issued certificate.
Input Field: Excel	Additional Site Country/Economy
Input Field: XML	<additional_site_country><additional_site_country>
Input Field: Manual	Country
Character Limit	N/A
Has System Validation	✅
Conditions	Cannot be left empty Data value should be coming from: Countries If the value does not belong to the Countries list, Data Mapping is required,
Sample Data	United States

Additional Site Street

Field name	Certified Entity Street
Description	Street where the additional site is located.
Input Field: Excel	Certified Entity Street
Input Field: XML	<certified_entity_street></certified_entity_street>
Input Field: Manual	Bldg No. / Floor No. / Street
Character Limit	500
Has System Validation	✅
Conditions	Can be left empty only when either the City OR the Full Address has value.
Sample Data	Suite 100, #3601 E Algonquin Road

Additional Site City

Field name	Additional Site City
Description	City where the additional site is located.
Input Field: Excel	Additional Site City
Input Field: XML	<additional_site_city></additional_site_city>
Input Field: Manual	City
Character Limit	100
Has System Validation	✅
Conditions	Can be left empty only when either the Street has value.
Sample Data	Rolling Meadows

Additional Site State

Field name	Additional Site State
Description	State where the additional site is located.
Input Field: Excel	Additional Site State
Input Field: XML	<additional_site_state></additional_site_state>
Input Field: Manual	State
Character Limit	100
Has System Validation	❌
Conditions	Can be left empty
Sample Data	Illinois

Additional Site Zipcode/Postcode

Field name	Additional Site Zipcode/Postcode
Description	Zipcode/Postcode where the entity is located.
Input Field: Excel	Additional Site Zipcode/Postcode
Input Field: XML	<additional_site_zipcode></additional_site_zipcode>
Input Field: Manual	Zipcode/Postcode
Character Limit	250
Has System Validation	❌
Conditions	Can be left empty
Sample Data	60008