# Certified Entity Data Fields {% hint style="info" %} To view the complete list of Certified Entity data fields, refer to the section on the right side of this page. {% endhint %} ## Certified Entity Unique ID


Field name	Certified Entity Unique ID
Description	A unique identifier that is used as a reference or a tracking number to look up Certified Entity records in the IAF CertSearch database.
IAF MD 28 Requirement	Mandatory
Input field: Excel	Certified Entity Unique ID
Input field: XML	<certified_entity_unique_id></certified_entity_unique_id>
Input field: Manual Entry	Unique ID
Character Limit	45
Has System Validation	✅
Conditions	Cannot be left empty, else an error: Missing Required Field is triggered. Can only include the following special characters: @ # - + = \ / : ; , ~_ . a Can accept local languages such as: Latin-based alphabets (e.g., English, French, Spanish) Non-Latin alphabets (e.g., Cyrillic for Russian, Greek, Hebrew, Arabic) Logographic systems (e.g., Chinese, Japanese, Korean)
Sample Data	UNIQUEID-COMPANY01

## Certified Entity Name


Field name	Certified Entity Name
Description	Legal business name stated in the official national incorporation register.
IAF MD 28 Requirement	Mandatory
Input field: Excel	Certified Entity Name
Input field: XML	<certified_entity_name></certified_entity_name>
Input Field: Manual	Company Name
Character Limit	300
Has System Validation	✅
Conditions	Cannot be left empty, else an error: Missing Required Field is triggered.
Sample Data	Test Food And Logistics Inc.

## Certified Entity Trading Name


Field name	Certified Entity Trading Name
Description	A trade name, trading name, or business name is a pseudonym frequently used by companies to operate under a name different from their registered, legal name.
IAF MD 28 Requirement	Voluntary
Input field: Excel	Certified Entity Trading Name
Input field: XML	<certified_entity_trading_name></certified_entity_trading_name>
Input field: Manual	Company Trading Name
Character Limit	500
Has System Validation	❌
Conditions	Can be left empty
Sample Data	Test Food And Logistics Inc.

## Certified Entity English Name


Field name	Certified Entity English Name
Description	English name of the Certified Entity, individual, product, or service granted certification.
IAF MD 28 Requirement	Voluntary
Input field: Excel	Certified Entity English Name
Input field: XML	<certified_entity_english_name></certified_entity_english_name>
Input field: Manual	Company English Name
Character Limit	500
Has System Validation	❌
Conditions	Can be left empty
Sample Data	Test Food And Logistics Inc.

## Certified Entity Address Fields


Description	A business registered address is the official location for receiving legal and government documents. It must be a physical address and be publicly listed.
IAF MD 28 Requirement	Mandatory
Address Fields	To input the Certified Entity address fields, the system provided the following individual fields: - Certified Entity Country/Economy - Certified Entity Street - Certified Entity City - Certified Entity State - Certified Entity Zipcode/Postcode

### Certified Entity Country/Economy


Field name	Certified Entity Country/Economy
Description	Country/Economy where the entity and main site are located.
Input Field: Excel	Certified Entity Country/Economy
Input Field: XML	<certified_entity_country></certified_entity_country>
Input Field: Manual	Country
Character Limit	N/A
Has System Validation	✅
Conditions	Cannot be left empty Data value should be coming from: Countries If the value does not belong to the Countries list, Data Mapping is required,
Sample Data	United States

### Certified Entity Street


Field name	Certified Entity Street
Description	Street where the entity and main site are located.
Input Field: Excel	Certified Entity Street
Input Field: XML	<certified_entity_street></certified_entity_street>
Input Field: Manual	Bldg No. / Floor No. / Street
Character Limit	N/A
Has System Validation	✅
Conditions	Can be left empty only when the City field is empty
Sample Data	Suite 100, #3601 E Algonquin Road

### Certified Entity City


Field name	Certified Entity City
Description	City where the entity and main site are located.
Input Field: Excel	Certified Entity City
Input Field: XML	<certified_entity_city></certified_entity_city>
Input Field: Manual	City
Character Limit	N/A
Has System Validation	✅
Conditions	Can be left empty only when the Street field is empty
Sample Data	Rolling Meadows

### Certified Entity State


Field name	Certified Entity State
Description	State where the entity and main site are located.
Input Field: Excel	Certified Entity State
Input Field: XML	<certified_entity_state></certified_entity_state>
Input Field: Manual	Certified Entity State
Character Limit	100
Has System Validation	❌
Conditions	Can be left empty
Sample Data	Illinois

### Certified Entity Zipcode/Postcode


Field name	Certified Entity Zipcode/Postcode
Description	Zipcode/Postcode where the entity and main site are located.
Input Field: Excel	Certified Entity Zipcode/Postcode
Input Field: XML	<certified_entity_zipcode></certified_entity_zipcode>
Input Field: Manual	Certified Entity Zipcode/Postcode
Character Limit	250
Has System Validation	❌
Conditions	Can be left empty
Sample Data	60008

## Confidential Certified Entity


Field name	Confidential Certified Entity
Description	Indicator of whether the certified entity's information is confidential.
IAF MD 28 Requirement	Voluntary
Input Field: Excel	Confidential Certified Entity
Input Field: XML	<confidential_certified_entity></confidential_certified_entity>
Input Field: Manual	Confidentiality
Character Limit	N/A
Has System Validation	✅
Conditions	if left empty, entity is not confidential value should be Yes or No only Not case sensitive

*** ## Legal Identifiers While legal identifiers are optional fields, providing them can significantly enhance the accuracy of your data, particularly when identifying and updating existing Certified Entity records. ### Tax ID


Field name	Tax ID
Description	A unique identifier issued by tax authorities to businesses and individuals for tax reporting purposes.
IAF MD 28 Requirement	Voluntary
Input Field: Excel	Tax ID
Input Field: XML	<tax_id></tax_id>
Input Field: Manual	Tax ID
Character Limit	N/A
Has System Validation	✅
Conditions	Can be left empty

### Company ID Number


Field name	Company ID Number
Description	A unique identifier assigned to a company by a government or regulatory body for official registration and tracking purposes.
IAF MD 28 Requirement	Voluntary
Input Field: Excel	Company ID Number
Input Field: XML	<company_id_number></company_id_number>
Input Field: Manual	Company ID Number
Character Limit	N/A
Has System Validation	✅
Conditions	Can be left empty

### Business Registration Number


Field name	Business Registration Number
Description	A unique number assigned to a business upon registration with a government authority, used for legal and administrative purposes.
IAF MD 28 Requirement	Voluntary
Template Versions	v1.1 v2.0
Input Field: Excel	Business Registration Number
Input Field: XML	<business_registration_number></business_registration_number>
Input Field: Manual	Business Registration Number
Character Limit	N/A
Has System Validation	✅
Conditions	Can be left empty