# Mark CE Information as Confidential

To mark the Certified data as Confidential through manual entry, file upload, and API

### **Manage confidentiality via manual entry:**

1. go to the **Certified Entity detail page** you want to update
2. Click the **Edit** button

   <figure><img src="/files/afnqMxLBS7ePAM8BZsX6" alt=""><figcaption></figcaption></figure>
3. At the bottom part of the form, go to Confidential Information

<figure><img src="/files/Vr5lk5JCkirHFdUzzUqe" alt=""><figcaption></figcaption></figure>

4. Select the specific data field you want to keep confidential. (here you also have the option to keep **ALL Fields** confidential)

#### Certified Entity Information

* Certified Entity Name
* Company Entity Trading Name
* Company English Name
* Business Registered Country/Economy
* Business Registered Street
* Business Registered City
* Business Registered Zipcode/Postcode
* Business Registered State

<figure><img src="/files/Txmd2EZpVBREhFZlfTC8" alt=""><figcaption></figcaption></figure>

5. Once selected, click the **Save Changes**

Once saved, the confidential data will no longer be visible on the CE's public page.

### **Manage confidentiality via file upload:**

To mark the Certified data as Confidential through file upload.

1. In the certification template, look for the **Confidential Certified Entity** field

<table><thead><tr><th width="137">Version</th><th width="346">Excel</th><th></th></tr></thead><tbody><tr><td>v1 &#x26; v1.1</td><td><p>Field Name: <strong>Confidential Certified Entity</strong> </p><p><em>found in sheet: Certification</em></p></td><td>&#x3C;confidential_certified_entity>&#x3C;/confidential_certified_entity></td></tr><tr><td>v2 &#x26; v2.1</td><td><p>Field Name: <strong>Confidential Certified Entity</strong> </p><p><em>found in sheet: Certifed Entity</em></p></td><td>&#x3C;confidential_certified_entity>&#x3C;/confidential_certified_entity></td></tr></tbody></table>

2. In the cell/input field, you may input either of the following:

* <mark style="color:blue;">**Yes**</mark> (data is hidden and kept confidential)&#x20;
* <mark style="color:red;">**No**</mark> (data is published publicly)

3. Once updated, upload the file either via the file uploader in IAF CertSearch or FTP upload.

Once uploaded, the confidential data will no longer be visible on the CE's public page.

{% hint style="info" %}
Individual data fields can be managed through manual entry. If you need to mark specific fields as confidential, we recommend using the Manual Entry feature within the IAF CertSearch platform.
{% endhint %}

***

### Additional Information

How does Confidentiality affect Searchability?

> * If **All Fields** are confidential then the **Certificate Number** should **remain searchable**, while the Certified Entity Name shouldn’t be searchable.
> * If the Certified Entity is confidential and the Cert Number is not,
>   * Then only the Cert Number should be **searchable**
> * If the Certified Entity is **NOT confidential** and the Cert Number is **confidential**
>   * Then the Certified Entity should be **searchable**

To manage Confidentiality via API go to the [API Documentation](https://support.iafcertsearch.org/api-developer-guide/api-integration/certification-body-apis/v2/certification-api/upload-certification#node.js)


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