# Add Certification

**To manually add a certificate you'll have 2 options:**

1. [Add to an existing Certified Entity record](https://support.iafcertsearch.org/certification-bodies/data-management/certified-entities/add-certificate)
2. [Add a Certificate to a new Certified Entity](#to-manually-add-a-certificate-with-a-new-certified-entity)

### To manually add a Certificate with a new Certified Entity:

1. Go to the Certified Entity page
2. Click the '**+ Add Certified Entity'** button

<figure><img src="https://3317077539-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FxKFpI6wDGVdq63PqCqs7%2Fuploads%2FkSiLfOQfdJq35B06HizA%2FCleanShot%202025-07-24%20at%2008.05.19.png?alt=media&#x26;token=54d2dd53-d63d-469f-89e3-87b7e5d427c1" alt=""><figcaption></figcaption></figure>

3. You'll need to fill in your data into the **Certified Entity Information form,** which has 2 data forms: Certified Entity Information and Certificate Information.
4. Once successfully added, you can now click the **+ Add Certification** button and complete the certificate information.

<figure><img src="https://3317077539-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FxKFpI6wDGVdq63PqCqs7%2Fuploads%2FLHuZPZGQ7rKE5lvJmYO8%2Fimage%20(4).png?alt=media&#x26;token=a8f47978-6903-44fb-87b1-ea70e3b9ffd5" alt=""><figcaption></figcaption></figure>

\ <br>

{% tabs %}
{% tab title="Certification Information" %}
**Certificate Information**

* Certification Status <mark style="color:red;">(required)</mark>
* Accreditation Body <mark style="color:red;">(required)</mark>
* Certificate Number <mark style="color:red;">(required)</mark>
* Certification Type <mark style="color:green;">(read-only)</mark>
* Certification Standards and Schemes <mark style="color:red;">(required)</mark>
* Certification Scope (optional)

#### **Certificate Issuance Details**

* Certification Original Issue Date (optional)
* Certificate Issued Date <mark style="color:red;">(required)</mark>
* Certificate Expiry Date <mark style="color:red;">(required)</mark>

**Certification Site**&#x20;

Here you will be provided with 2 options:

* **Multi-line:** where you can choose to input data in specified address fields
* **Single line:** where you can input the full address in a single input address field, ideal for addresses that are formatted differently

{% tabs %}
{% tab title="Multi-line (Recommended)" %}

<table><thead><tr><th width="221">Field Name</th><th width="223">Requirement</th><th>Example</th></tr></thead><tbody><tr><td>Country</td><td><mark style="color:red;">Required</mark></td><td>United States</td></tr><tr><td>Bldg. No. / Floor No. / Street</td><td><mark style="color:red;">Required</mark> <br>*<em>if preferred to input Multi-Line Address field</em></td><td>1234 Elm Street</td></tr><tr><td>City</td><td>Optional</td><td>Springfield</td></tr><tr><td>State</td><td>Optional</td><td>IL</td></tr></tbody></table>
{% endtab %}

{% tab title="Single-line (Alternative)" %}

<table><thead><tr><th width="221">Field Name</th><th width="223">Requirement</th><th>Example</th></tr></thead><tbody><tr><td>Country</td><td><mark style="color:red;">Required</mark></td><td>United States</td></tr><tr><td>Full Address</td><td><mark style="color:red;">Required</mark> <br>*<em>if preferred to input Single-Line Address field</em></td><td>1234 Elm Street, Springfield IL</td></tr></tbody></table>
{% endtab %}
{% endtabs %}
{% endtab %}
{% endtabs %}

5. Once completed, click the **'Submit'** button
6. If all data is valid, the Certified Entity and its certificate will be successfully added to the IAF CertSearch.

{% hint style="info" %}
**Note:** If errors are encountered during the import process, go to Error Handling.
{% endhint %}

To know more about Certification and Certified Entity fields, click [**here**](https://support.iafcertsearch.org/certification-bodies/data-management/import-certification/certification-templates)

**Want to import bulk data? Try** [**Data Import**](https://support.iafcertsearch.org/certification-bodies/data-management/import-certification/data-import)

***

### Related Articles

> [Update Certificate Information](https://support.iafcertsearch.org/certification-bodies/data-management/certifications/edit-certificate)
>
> [Add Multiple Standards](https://support.iafcertsearch.org/certification-bodies/data-management/certifications/add-multiple-standards)
>
> [Add Additional Sites](https://support.iafcertsearch.org/certification-bodies/data-management/certifications/add-additional-site)