Certification Data Fields
To view the complete list of Certification data fields, refer to the section on the right side of this page.
Certification Identity Number
Field name
Certification Identity Number
Description
Unique identifier for a specific certificate. The format of certificate numbers may vary depending on the type of certificate and the Certified Entity issuing it.
IAF MD 28 Requirement
Mandatory
Input Field: Excel
Certification Identity Number
Input Field: XML
<certification_identity_number></certification_identity_number>
Input Field: Manual
N/A
Character Limit
60
Has System Validation
Conditions
Cannot be left empty
if left empty an error: Missing Required field is triggered
Sample Data
UNIQUEID-CERT01
Certificate Number
Field name
Certificate Number
Description
A unique identifier for a specific certificate whose format may vary depending on the type of certificate and the certification body issuing it.
IAF MD 28 Requirement
Mandatory
Input Field: Excel
Certificate Number
Input Field: XML
<certificate_number></certificate_number>
Input Field: Manual
Certificate Number
Character Limit
60
Has System Validation
Conditions
Cannot be left empty
if left empty Missing Required field error is triggered
Sample Data
20897-A01
Certification Status
Field name
Certification Status
Description
Current standing of the Certified Entity's certification.
IAF MD 28 Requirement
Mandatory
Template Versions
All versions
Input Field: Excel
Certification Status
Input Field: XML
<certification_status></certification_status>
Input Field: Manual
Certification Status
Character Limit
45
Has System Validation
Conditions
Cannot be left empty
If left empty, an error Missing Required Field is triggered
Accepted values must be one of the following:
Active
Inactive
Suspended
Cancelled
Draft
Withdrawn
Expired
Certification Type
Field name
Certification Type
Description
Refers to the main scope of the certificate
IAF MD 28 Requirement
Mandatory
Template Versions
All versions
Input Field: Excel
Certification Type
Input Field: XML
<certification_type></certification_type>
Input Field: Manual
Certification Type
Character Limit
45
Has System Validation
Conditions
Cannot be left empty
if left empty, an error Missing Required Field is triggered
Accepted values must be one of the following:
Management System
Certification Scope
Field name
Certification Scope
Description
The scope of certification concerning the type of activities, products, and services as applicable at each site without being misleading or ambiguous
IAF MD 28 Requirement
Mandatory
Template Version
All versions
Input Field: Excel
Certification Scope
Input Field: XML
<certification_scope></certification_scope>
Input Field: Manual
Certification Scope
Character Limit
10,000
Has System Validation
Conditions
Can be left empty
Sample Data
Manufacturing, marketing, and export of instruments, consumables, and accessories for temperature, active oxygen, hydrogen, carbon measurements and sampling in ferrous and non-ferrous melts
Flexible Scope
Field name
Flexible Scope
Description
The scope of certification concerning the type of activities, products, and services as applicable at each site without being misleading or ambiguous
IAF MD 28 Requirement
Voluntary
Template Version
v2.0
Input Field: Excel
Flexible Scope
Input Field: XML
<flexible_scope></flexible_scope>
Input Field: Manual
Certification Scope
Character Limit
2000
Has System Validation
Conditions
Can be left empty
Certification Issue Date(s)
Certification Original Issue Date
Field name
Certification Original Issue Date
Description
Date on which the certificate was first issued or granted to the Certified Entities.
IAF MD 28 Requirement
Mandatory
Template Version
All versions
Input Field: Excel
Certification Original Issue Date
Input Field: XML
<certification_original_issue_date></certification_original_issue_date>
Input Field: Manual
Certification Original Issue Date
Character Limit
N/A
Has System Validation
Conditions
Can be left empty
Value must be formatted to: YYYYMMDD
Cannot be later than the Certification Issue Date
Sample Data
20241231
Certification Issue Date
Field name
Certification Issue Date
Description
Date on which the certificate was first issued or granted to the Certified Entities.
IAF MD 28 Requirement
Mandatory
Template Version
All versions
Input Field: Excel
Certification Issue Date
Input Field: XML
<certification_issue_date></certification_issue_date>
Input Field: Manual
Certification Issue Date
Character Limit
N/A
Has System Validation
Conditions
Cannot be left empty
Value must be formatted to: YYYYMMDD
Cannot be equal to or later than the Certification Expiry Date
Cannot be older than the Certification Issue Date
Sample Data
20241231
Certification Expiry Date
Field name
Certification Expiry Date
Description
Date on which the certificate was first issued or granted to the Certified Entities.
IAF MD 28 Requirement
Mandatory
Template Version
All versions
Input Field: Excel
Certification Expiry Date
Input Field: XML
<certification_expiry_date></certification_expiry_date>
Input Field: Manual
Certification Expiry Date
Character Limit
N/A
Has System Validation
Conditions
Cannot be left empty
Value must be formatted to: YYYYMMDD
Cannot be equal to or older than the Certification Original Issue Date and Certification Issue Date.
Sample Data
20261030
Certification Sites Address Fields
Description
The certification site address refers to a specific location or facility where certification activities are conducted, including details such as street, address, city, state, zipcode/postcode, and relevant site-specific information, to ensure clarity in the scope and applicability of the certification.
IAF MD 28 Requirement
Mandatory
To add the Site address, you may input through the following options:
Recommended: Multi-line address fields, where you can individually input the street, city, state, and zipcode/postcode in a separate input field.
Alternative: Single-line address field, where you can input the address into one input field.
Multi-line Certification Site Fields
Field name
Certification Site Country/Economy
Description
A certification site country indicates the nation where a certified site is located.
Input Field: Excel
Site Country/Economy
Input Field: XML
<country></country>
Input Field: Manual
Country
Character Limit
N/A
Has System Validation
Conditions
Cannot be left empty
Sample Data
United States
Single-line address field
Field name
Site Country/Economy
Description
Country/Economy where the site is located.
Input Field: Excel
Site Country/Economy
Input Field: XML
<country></country>
Input Field: Manual
Country
Character Limit
N/A
Has System Validation
Conditions
Cannot be left empty
Sample Data
United States
Accreditation Body Name
Field name
Accreditation Body Name
Description
Name of the Accreditation Body that accredited the CB.
IAF MD 28 Requirement
Mandatory
Input Field: Excel
Accreditation Body Name
Input Field: XML
<accreditation_body_name></accreditation_body_name>
Input Field: Manual
Accreditation Body Name
Character Limit
N/A
Has System Validation
Conditions
Cannot be left empty
The Accreditation Body Name should matched with the AB Name that accredited the Certification Body, through CB's accreditation details.
If failed, the system throws an Invalid Accreditation error.
Sample Data
United Kingdom Accreditation Service
Accreditation Body Acronym
Field name
Accreditation Body Acronym
Description
Acronym of the Accreditation Body that accredited the CB.
IAF MD 28 Requirement
Mandatory
Input Field: Excel
Accreditation Body Acronym
Input Field: XML
<accreditation_body_acronym></accreditation_body_acronym>
Input Field: Manual
Accreditation Body Acronym
Character Limit
N/A
Has System Validation
Conditions
Cannot be left empty
The Accreditation Body Acronym should matched with the acronym of the AB that accredited the Certification Body, through CB's accreditation details.
If failed, the system throws an AB Acronym is invalid error.
The acronym and name should both match
Sample Data
United Kingdom Accreditation Service
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