Certification Data Fields

To view the complete list of Certification data fields, refer to the section on the right side of this page.

Certification Identity Number

Field name

Certification Identity Number

Description

Unique identifier for a specific certificate. The format of certificate numbers may vary depending on the type of certificate and the Certified Entity issuing it.

IAF MD 28 Requirement

Mandatory

Input Field: Excel

Certification Identity Number

Input Field: XML

<certification_identity_number></certification_identity_number>

Input Field: Manual

N/A

Character Limit

60

Has System Validation

Conditions

  • Cannot be left empty

  • if left empty an error: Missing Required field is triggered

Sample Data

UNIQUEID-CERT01

Certificate Number

Field name

Certificate Number

Description

A unique identifier for a specific certificate whose format may vary depending on the type of certificate and the certification body issuing it.

IAF MD 28 Requirement

Mandatory

Input Field: Excel

Certificate Number

Input Field: XML

<certificate_number></certificate_number>

Input Field: Manual

Certificate Number

Character Limit

60

Has System Validation

Conditions

  • Cannot be left empty

  • if left empty Missing Required field error is triggered

Sample Data

20897-A01

Certification Status

Field name

Certification Status

Description

Current standing of the Certified Entity's certification.

IAF MD 28 Requirement

Mandatory

Template Versions

All versions

Input Field: Excel

Certification Status

Input Field: XML

<certification_status></certification_status>

Input Field: Manual

Certification Status

Character Limit

45

Has System Validation

Conditions

  • Cannot be left empty

  • If left empty, an error Missing Required Field is triggered

  • Accepted values must be one of the following:

    • Active

    • Inactive

    • Suspended

    • Cancelled

    • Draft

    • Withdrawn

    • Expired

Certification Type

Field name

Certification Type

Description

Refers to the main scope of the certificate

IAF MD 28 Requirement

Mandatory

Template Versions

All versions

Input Field: Excel

Certification Type

Input Field: XML

<certification_type></certification_type>

Input Field: Manual

Certification Type

Character Limit

45

Has System Validation

Conditions

  • Cannot be left empty

  • if left empty, an error Missing Required Field is triggered

  • Accepted values must be one of the following:

    • Management System

Certification Scope

Field name

Certification Scope

Description

The scope of certification concerning the type of activities, products, and services as applicable at each site without being misleading or ambiguous

IAF MD 28 Requirement

Mandatory

Template Version

All versions

Input Field: Excel

Certification Scope

Input Field: XML

<certification_scope></certification_scope>

Input Field: Manual

Certification Scope

Character Limit

10,000

Has System Validation

Conditions

  • Can be left empty

Sample Data

Manufacturing, marketing, and export of instruments, consumables, and accessories for temperature, active oxygen, hydrogen, carbon measurements and sampling in ferrous and non-ferrous melts

Flexible Scope

Field name

Flexible Scope

Description

The scope of certification concerning the type of activities, products, and services as applicable at each site without being misleading or ambiguous

IAF MD 28 Requirement

Voluntary

Template Version

v2.0

Input Field: Excel

Flexible Scope

Input Field: XML

<flexible_scope></flexible_scope>

Input Field: Manual

Certification Scope

Character Limit

2000

Has System Validation

Conditions

  • Can be left empty

Certification Issue Date(s)

Certification Original Issue Date

Field name

Certification Original Issue Date

Description

Date on which the certificate was first issued or granted to the Certified Entities.

IAF MD 28 Requirement

Mandatory

Template Version

All versions

Input Field: Excel

Certification Original Issue Date

Input Field: XML

<certification_original_issue_date></certification_original_issue_date>

Input Field: Manual

Certification Original Issue Date

Character Limit

N/A

Has System Validation

Conditions

  • Can be left empty

  • Value must be formatted to: YYYYMMDD

  • Cannot be later than the Certification Issue Date

Sample Data

20241231

Certification Issue Date

Field name

Certification Issue Date

Description

Date on which the certificate was first issued or granted to the Certified Entities.

IAF MD 28 Requirement

Mandatory

Template Version

All versions

Input Field: Excel

Certification Issue Date

Input Field: XML

<certification_issue_date></certification_issue_date>

Input Field: Manual

Certification Issue Date

Character Limit

N/A

Has System Validation

Conditions

  • Cannot be left empty

  • Value must be formatted to: YYYYMMDD

  • Cannot be equal to or later than the Certification Expiry Date

  • Cannot be older than the Certification Issue Date

Sample Data

20241231

Certification Expiry Date

Field name

Certification Expiry Date

Description

Date on which the certificate was first issued or granted to the Certified Entities.

IAF MD 28 Requirement

Mandatory

Template Version

All versions

Input Field: Excel

Certification Expiry Date

Input Field: XML

<certification_expiry_date></certification_expiry_date>

Input Field: Manual

Certification Expiry Date

Character Limit

N/A

Has System Validation

Conditions

  • Cannot be left empty

  • Value must be formatted to: YYYYMMDD

  • Cannot be equal to or older than the Certification Original Issue Date and Certification Issue Date.

Sample Data

20261030

Certification Sites Address Fields

Description

The certification site address refers to a specific location or facility where certification activities are conducted, including details such as street, address, city, state, zipcode/postcode, and relevant site-specific information, to ensure clarity in the scope and applicability of the certification.

IAF MD 28 Requirement

Mandatory

To add the Site address, you may input through the following options:

  • Recommended: Multi-line address fields, where you can individually input the street, city, state, and zipcode/postcode in a separate input field.

  • Alternative: Single-line address field, where you can input the address into one input field.

Multi-line Certification Site Fields

Field name

Certification Site Country/Economy

Description

A certification site country indicates the nation where a certified site is located.

Input Field: Excel

Site Country/Economy

Input Field: XML

<country></country>

Input Field: Manual

Country

Character Limit

N/A

Has System Validation

Conditions

  • Cannot be left empty

Sample Data

United States

Single-line address field

Field name

Site Country/Economy

Description

Country/Economy where the site is located.

Input Field: Excel

Site Country/Economy

Input Field: XML

<country></country>

Input Field: Manual

Country

Character Limit

N/A

Has System Validation

Conditions

  • Cannot be left empty

Sample Data

United States

Accreditation Body Name

Field name

Accreditation Body Name

Description

Name of the Accreditation Body that accredited the CB.

IAF MD 28 Requirement

Mandatory

Input Field: Excel

Accreditation Body Name

Input Field: XML

<accreditation_body_name></accreditation_body_name>

Input Field: Manual

Accreditation Body Name

Character Limit

N/A

Has System Validation

Conditions

  • Cannot be left empty

  • The Accreditation Body Name should matched with the AB Name that accredited the Certification Body, through CB's accreditation details.

    • If failed, the system throws an Invalid Accreditation error.

Sample Data

United Kingdom Accreditation Service

Accreditation Body Acronym

Field name

Accreditation Body Acronym

Description

Acronym of the Accreditation Body that accredited the CB.

IAF MD 28 Requirement

Mandatory

Input Field: Excel

Accreditation Body Acronym

Input Field: XML

<accreditation_body_acronym></accreditation_body_acronym>

Input Field: Manual

Accreditation Body Acronym

Character Limit

N/A

Has System Validation

Conditions

  • Cannot be left empty

  • The Accreditation Body Acronym should matched with the acronym of the AB that accredited the Certification Body, through CB's accreditation details.

    • If failed, the system throws an AB Acronym is invalid error.

  • The acronym and name should both match

Sample Data

United Kingdom Accreditation Service

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