Add Certified Entity

What's New?

• Adding an entity record no longer requires certificate information. However, please be aware that without a certificate, the entity will only appear in your dashboard and will not be visible or searchable in public records.

• Sites can now be added at an Entity level, which will then be eligible locations to hold a certificate.

To Manually Add a Certified Entity

1. On the Certified Entities listing page, click the Add Certified Entity button

1. You'll need to fill in your data into the Certified Entity form:

Company Details

Basic details of the Certified Entity.

Field Name	Requirement	Example
Company Name	Required	ABC Corporation
Company Trading Name	Optional	ABC Corporation
Company English Name	Optional	ABC Corporation
Company Website	Optional	https://abc.examplesite.com
Confidential Certified Entity	Optional	Unchecked

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Business Registered Address

The official location where a company is legally registered and receives formal communications from government authorities and other entities.

Any changes made to the Business Registered Address do not directly affect the site addresses or locations specified at a certificate level.

Here you will be provided with 2 options:

• Multi-line: where you can choose to input data in specified address fields

• Single line: where you can input the full address in a single input address field, ideal for addresses that are formatted differently

Multi-line (Recommended)

Field Name	Requirement	Example
Country	Required	United States
Bldg. No. / Floor No. / Street	Required *if preferred to input Multi-Line Address field	1234 Elm Street
City	Optional	Springfield
State	Optional	IL
Zipcode/Postcode	Optional	62704

Single line (Alternative)

Field Name	Requirement	Example
Country	Required	USA
Full Address	Required *if preferred to input Single-Line Address field	1234 Elm Street Springfield, IL 62704

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Company Identifiers

A unique code or number that is legally assigned to an entity to distinguish it from other companies.

Field Name	Requirement
Tax ID	Optional
VAT	Optional
Company ID Number	Optional
Business Registration Number	Optional
DUNS Number	Optional

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Systems Information

The Company Name and Unique ID, alongside the Certification Body information collectively serve as a System ID to match entity records in the database during data import.

Once completed, click the 'Submit' button.

If all data is valid, the Entity record will be successfully added.

Should you wish to add the Certificate immediately after creating the Entity, continue by clicking the Add Certification button.

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Next Step

Add Certificate to the Entity

To know more about Certified Entity fields, click here

Want to import bulk data? Try Data Import