> For the complete documentation index, see [llms.txt](https://support.iafcertsearch.org/certification-bodies/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.iafcertsearch.org/certification-bodies/data-management/certified-entities/add-certified-entity.md).

# Add Certified Entity

{% hint style="info" %}
**What's New?** 

* Adding an entity record no longer requires certificate information. However, please be aware that without a certificate, the entity will only appear in your dashboard and will not be visible or searchable in public records.
* Sites can now be added at an Entity level, which will then be eligible locations to hold a certificate.
  {% endhint %}

### **To Manually Add a Certified Entity**

1. On the Certified Entities listing page, click the **Add Certified Entity** button

<figure><img src="/files/aoWsqH0r0nLAsD5CCmZ9" alt=""><figcaption></figcaption></figure>

2. You'll need to fill in your data into the **Certified Entity form:**

### **Company Details**

Basic details of the Certified Entity.

<table><thead><tr><th width="272">Field Name</th><th width="150">Requirement</th><th>Example</th></tr></thead><tbody><tr><td>Company Name</td><td><mark style="color:red;">Required</mark></td><td>ABC Corporation</td></tr><tr><td>Company Trading Name</td><td>Optional</td><td>ABC Corporation</td></tr><tr><td>Company English Name</td><td>Optional</td><td>ABC Corporation</td></tr><tr><td>Company Website</td><td>Optional</td><td>https://abc.examplesite.com</td></tr><tr><td>Confidential Certified Entity</td><td>Optional</td><td><em>Unchecked</em></td></tr></tbody></table>

***

### **Business Registered Address**

The official location where a company is legally registered and receives formal communications from government authorities and other entities.

{% hint style="info" %}
Any changes made to the Business Registered Address do not directly affect the site addresses or locations specified at a certificate level.&#x20;
{% endhint %}

Here you will be provided with 2 options:&#x20;

* **Multi-line:** where you can choose to input data in specified address fields
* **Single line:** where you can input the full address in a single input address field, ideal for addresses that are formatted differently

{% tabs %}
{% tab title="Multi-line (Recommended)" %}

<table><thead><tr><th width="221">Field Name</th><th width="223">Requirement</th><th>Example</th></tr></thead><tbody><tr><td>Country</td><td><mark style="color:red;">Required</mark></td><td>United States</td></tr><tr><td>Bldg. No. / Floor No. / Street</td><td><mark style="color:red;">Required</mark> <br>*<em>if preferred to input Multi-Line Address field</em></td><td>1234 Elm Street</td></tr><tr><td>City</td><td>Optional</td><td>Springfield</td></tr><tr><td>State</td><td>Optional</td><td>IL</td></tr><tr><td>Zipcode/Postcode</td><td>Optional</td><td>62704</td></tr></tbody></table>
{% endtab %}

{% tab title="Single line (Alternative)" %}

<table><thead><tr><th width="179">Field Name</th><th width="197">Requirement</th><th>Example</th></tr></thead><tbody><tr><td>Country</td><td><mark style="color:red;">Required</mark></td><td> USA</td></tr><tr><td>Full Address</td><td><mark style="color:red;">Required</mark> <br>*<em>if preferred to input Single-Line Address field</em></td><td>1234 Elm Street Springfield, IL 62704</td></tr></tbody></table>
{% endtab %}
{% endtabs %}

***

### **Company Identifiers**

A unique code or number that is legally assigned to an entity to distinguish it from other companies.

<table><thead><tr><th width="348">Field Name</th><th width="486">Requirement</th></tr></thead><tbody><tr><td>Tax ID</td><td>Optional</td></tr><tr><td>VAT</td><td>Optional</td></tr><tr><td>Company ID Number </td><td>Optional</td></tr><tr><td>Business Registration Number </td><td>Optional</td></tr><tr><td>DUNS Number </td><td>Optional</td></tr></tbody></table>

***

### Systems Information

The Company Name and Unique ID, alongside the Certification Body information collectively serve as a System ID to match entity records in the database during data import.

Once completed, click the **'Submit'** button.

If all data is valid, the **Entity** record will be successfully added.

Should you wish to add the Certificate immediately after creating the Entity, continue by clicking the **Add Certification button.**&#x20;

***

> ### <mark style="color:blue;">Next Step</mark>
>
> [Add Certificate to the Entity](/certification-bodies/data-management/certified-entities/add-certificate.md)

To know more about Certified Entity fields, click [**here**](/certification-bodies/data-management/import-certification/certification-templates.md)

**Want to import bulk data? Try** [**Data Import**](/certification-bodies/data-management/import-certification/data-import.md)