Certified Entity Data Fields

To view the complete list of Certified Entity data fields, refer to the section on the right side of this page.

Certified Entity Unique ID

Field name

Certified Entity Unique ID

Description

A unique identifier that is used as a reference or a tracking number to look up Certified Entity records in the IAF CertSearch database.

IAF MD 28 Requirement

Mandatory

Input field: Excel

Certified Entity Unique ID

Input field: XML

<certified_entity_unique_id></certified_entity_unique_id>

Input field: Manual Entry

Unique ID

Character Limit

45

Has System Validation

Conditions

  • Cannot be left empty, else an error: Missing Required Field is triggered.

  • Can only include the following special characters: @ # - + = \ / : ; , ~_ . a

  • Can accept local languages such as:

    • Latin-based alphabets (e.g., English, French, Spanish)

    • Non-Latin alphabets (e.g., Cyrillic for Russian, Greek, Hebrew, Arabic)

    • Logographic systems (e.g., Chinese, Japanese, Korean)

Sample Data

UNIQUEID-COMPANY01

Certified Entity Name

Field name

Certified Entity Name

Description

Legal business name stated in the official national incorporation register.

IAF MD 28 Requirement

Mandatory

Input field: Excel

Certified Entity Name

Input field: XML

<certified_entity_name></certified_entity_name>

Input Field: Manual

Company Name

Character Limit

300

Has System Validation

Conditions

  • Cannot be left empty, else an error: Missing Required Field is triggered.

Sample Data

Test Food And Logistics Inc.

Certified Entity Trading Name

Field name

Certified Entity Trading Name

Description

A trade name, trading name, or business name is a pseudonym frequently used by companies to operate under a name different from their registered, legal name.

IAF MD 28 Requirement

Voluntary

Input field: Excel

Certified Entity Trading Name

Input field: XML

<certified_entity_trading_name></certified_entity_trading_name>

Input field: Manual

Company Trading Name

Character Limit

500

Has System Validation

Conditions

  • Can be left empty

Sample Data

Test Food And Logistics Inc.

Certified Entity English Name

Field name

Certified Entity English Name

Description

English name of the Certified Entity, individual, product, or service granted certification.

IAF MD 28 Requirement

Voluntary

Input field: Excel

Certified Entity English Name

Input field: XML

<certified_entity_english_name></certified_entity_english_name>

Input field: Manual

Company English Name

Character Limit

500

Has System Validation

Conditions

  • Can be left empty

Sample Data

Test Food And Logistics Inc.

Certified Entity Address

Description

A business registered address is the official location for receiving legal and government documents. It must be a physical address and be publicly listed.

IAF MD 28 Requirement

Mandatory

To add the Certified Entity registered address, you may input through the following options:

  • Recommended: Multi-line address fields, where you can individually input the street, city, state, and zipcode/postcode in a separate input field.

  • Alternative: Single-line address field, where you can input the address into one input field.

Multi-line address fields

Field name

Business Registered Country/Economy

Description

Country/Economy where the registered entity is located.

Input Field: Excel

Business Registered Country/Economy

Input Field: XML

<business_registered_country><business_registered_country>

Input Field: Manual

Country

Character Limit

N/A

Has System Validation

Conditions

Sample Data

United States

Single-line address field

Field name

Business Registered Country/Economy

Description

Country/Economy where the registered entity is located.

Input Field: Excel

Business Registered Country/Economy

Input Field: XML

<business_registered_country><business_registered_country>

Input Field: Manual

Country

Character Limit

N/A

Has System Validation

Conditions

  • Cannot be left empty

  • Data value should be coming from: Countries

  • If the value does not belong to the Countries list, Data Mapping is required,

Sample Data

United States

Confidential Certified Entity

Field name

Confidential Certified Entity

Description

Indicator of whether the certified entity's information is confidential.

IAF MD 28 Requirement

Voluntary

Input Field: Excel

Confidential Certified Entity

Input Field: XML

<certified_entity_website></certified_entity_website>

Input Field: Manual

Confidentiality

Character Limit

N/A

Has System Validation

Conditions

  • if left empty, entity is not confidential

  • value should be Yes or No only

    • Not case sensitive


While legal identifiers are optional fields, providing them can significantly enhance the accuracy of your data, particularly when identifying and updating existing Certified Entity records.

Tax ID

Field name

Tax ID

Description

A unique identifier issued by tax authorities to businesses and individuals for tax reporting purposes.

IAF MD 28 Requirement

Voluntary

Input Field: Excel

Tax ID

Input Field: XML

<tax_id></tax_id>

Input Field: Manual

Tax ID

Character Limit

N/A

Has System Validation

Conditions

  • Can be left empty

VAT

Field name

VAT

Description

A unique identifier assigned to businesses for tracking Value Added Tax (VAT) transactions within a country or across borders

IAF MD 28 Requirement

Voluntary

Input Field: Excel

VAT

Input Field: XML

<vat></vat>

Input Field: Manual

VAT

Character Limit

N/A

Has System Validation

Conditions

  • Can be left empty

Company ID Number

Field name

Company ID Number

Description

A unique identifier assigned to a company by a government or regulatory body for official registration and tracking purposes.

Data IAF MD 28 Requirement

Voluntary

Input Field: Excel

Company ID Number

Input Field: XML

<company_id_number></company_id_number>

Input Field: Manual

Company ID Number

Character Limit

N/A

Has System Validation

Conditions

  • Can be left empty

Business Registration Number

Field name

Business Registration Number

Description

A unique number assigned to a business upon registration with a government authority, used for legal and administrative purposes.

IAF MD 28 Requirement

Voluntary

Input Field: Excel

Business Registration Number

Input Field: XML

<business_registration_number></business_registration_number>

Input Field: Manual

Business Registration Number

Character Limit

N/A

Has System Validation

Conditions

  • Can be left empty

DUNS Number

Field name

DUNS Number

Description

A unique nine-digit identifier assigned to businesses by Dun & Bradstreet, used to track a company's credit and financial information globally

IAF MD 28 Requirement

Voluntary

Input Field: Excel

DUNS Number

Input Field: XML

<duns_number></duns_number>

Input Field: Manual

DUNS Number

Character Limit

N/A

Has System Validation

Conditions

  • Can be left empty

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