Certified Entity Data Fields
To view the complete list of Certified Entity data fields, refer to the section on the right side of this page.
Certified Entity Unique ID
Field name | Certified Entity Unique ID |
Description | A unique identifier that is used as a reference or a tracking number to look up Certified Entity records in the IAF CertSearch database. |
IAF MD 28 Requirement | Mandatory |
Input field: Excel | Certified Entity Unique ID |
Input field: XML | <certified_entity_unique_id></certified_entity_unique_id> |
Input field: Manual Entry | Unique ID |
Character Limit | 45 |
Has System Validation | |
Conditions |
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Sample Data | UNIQUEID-COMPANY01 |
Certified Entity Name
Field name | Certified Entity Name |
Description | Legal business name stated in the official national incorporation register. |
IAF MD 28 Requirement | Mandatory |
Input field: Excel | Certified Entity Name |
Input field: XML | <certified_entity_name></certified_entity_name> |
Input Field: Manual | Company Name |
Character Limit | 300 |
Has System Validation | |
Conditions |
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Sample Data | Test Food And Logistics Inc. |
Certified Entity Trading Name
Field name | Certified Entity Trading Name |
Description | A trade name, trading name, or business name is a pseudonym frequently used by companies to operate under a name different from their registered, legal name. |
IAF MD 28 Requirement | Voluntary |
Input field: Excel | Certified Entity Trading Name |
Input field: XML | <certified_entity_trading_name></certified_entity_trading_name> |
Input field: Manual | Company Trading Name |
Character Limit | 500 |
Has System Validation | |
Conditions |
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Sample Data | Test Food And Logistics Inc. |
Certified Entity English Name
Field name | Certified Entity English Name |
Description | English name of the Certified Entity, individual, product, or service granted certification. |
IAF MD 28 Requirement | Voluntary |
Input field: Excel | Certified Entity English Name |
Input field: XML | <certified_entity_english_name></certified_entity_english_name> |
Input field: Manual | Company English Name |
Character Limit | 500 |
Has System Validation | |
Conditions |
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Sample Data | Test Food And Logistics Inc. |
Certified Entity Address
Description | A business registered address is the official location for receiving legal and government documents. It must be a physical address and be publicly listed. |
IAF MD 28 Requirement | Mandatory |
To add the Certified Entity registered address, you may input through the following options:
Recommended: Multi-line address fields, where you can individually input the street, city, state, and zipcode/postcode in a separate input field.
Alternative: Single-line address field, where you can input the address into one input field.
Multi-line address fields
Field name | Business Registered Country/Economy |
Description | Country/Economy where the registered entity is located. |
Input Field: Excel | Business Registered Country/Economy |
Input Field: XML | <business_registered_country><business_registered_country> |
Input Field: Manual | Country |
Character Limit | N/A |
Has System Validation | |
Conditions |
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Sample Data | United States |
Single-line address field
Field name | Business Registered Country/Economy |
Description | Country/Economy where the registered entity is located. |
Input Field: Excel | Business Registered Country/Economy |
Input Field: XML | <business_registered_country><business_registered_country> |
Input Field: Manual | Country |
Character Limit | N/A |
Has System Validation | |
Conditions | |
Sample Data | United States |
Confidential Certified Entity
Field name | Confidential Certified Entity |
Description | Indicator of whether the certified entity's information is confidential. |
IAF MD 28 Requirement | Voluntary |
Input Field: Excel | Confidential Certified Entity |
Input Field: XML | <certified_entity_website></certified_entity_website> |
Input Field: Manual | Confidentiality |
Character Limit | N/A |
Has System Validation | |
Conditions |
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Legal Identifiers
While legal identifiers are optional fields, providing them can significantly enhance the accuracy of your data, particularly when identifying and updating existing Certified Entity records.
Tax ID
Field name | Tax ID |
Description | A unique identifier issued by tax authorities to businesses and individuals for tax reporting purposes. |
IAF MD 28 Requirement | Voluntary |
Input Field: Excel | Tax ID |
Input Field: XML | <tax_id></tax_id> |
Input Field: Manual | Tax ID |
Character Limit | N/A |
Has System Validation | |
Conditions |
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VAT
Field name | VAT |
Description | A unique identifier assigned to businesses for tracking Value Added Tax (VAT) transactions within a country or across borders |
IAF MD 28 Requirement | Voluntary |
Input Field: Excel | VAT |
Input Field: XML | <vat></vat> |
Input Field: Manual | VAT |
Character Limit | N/A |
Has System Validation | |
Conditions |
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Company ID Number
Field name | Company ID Number |
Description | A unique identifier assigned to a company by a government or regulatory body for official registration and tracking purposes. |
Data IAF MD 28 Requirement | Voluntary |
Input Field: Excel | Company ID Number |
Input Field: XML | <company_id_number></company_id_number> |
Input Field: Manual | Company ID Number |
Character Limit | N/A |
Has System Validation | |
Conditions |
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Business Registration Number
Field name | Business Registration Number |
Description | A unique number assigned to a business upon registration with a government authority, used for legal and administrative purposes. |
IAF MD 28 Requirement | Voluntary |
Input Field: Excel | Business Registration Number |
Input Field: XML | <business_registration_number></business_registration_number> |
Input Field: Manual | Business Registration Number |
Character Limit | N/A |
Has System Validation | |
Conditions |
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DUNS Number
Field name | DUNS Number |
Description | A unique nine-digit identifier assigned to businesses by Dun & Bradstreet, used to track a company's credit and financial information globally |
IAF MD 28 Requirement | Voluntary |
Input Field: Excel | DUNS Number |
Input Field: XML | <duns_number></duns_number> |
Input Field: Manual | DUNS Number |
Character Limit | N/A |
Has System Validation | |
Conditions |
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