Manage Data in XML

We have added useful guides to help you manage your data in an XML file.

Import Certified Entity and Certification Data via XML

NOTE: Adding certification via XML is recommended for bulk data import. If you want to update a single record or records no more than 10 certificates, we recommend using the Manual Data Entry. Prerequisites:

• Clean and format data according to the IAF CertSearch data structure. Learn more.

To add certification data from XML

1. In your text editor, please enter the data into their corresponding tags.

XML Fields

<?xml version="1.0" encoding="UTF-8"?>
<cb_certs>
	<certified_entities>
		<certified_entity>
			<certified_entity_unique_id></certified_entity_unique_id>
			<certified_entity_name></certified_entity_name>
			<certified_entity_trading_name></certified_entity_trading_name>
			<certified_entity_english_name></certified_entity_english_name>
			<confidential_certified_entity></confidential_certified_entity>
			<business_registered_street></business_registered_street>
			<business_registered_city></business_registered_city>
			<business_registered_state></business_registered_state>
			<business_registered_zip_code></business_registered_zip_code>
			<business_registered_country></business_registered_country>
			<business_registered_full_address></business_registered_full_address>
			<certified_entity_website></certified_entity_website>
			<tax_id></tax_id>
			<vat></vat>
			<company_id_number></company_id_number>
			<business_registration_number></business_registration_number>
			<duns_number></duns_number>
		</certified_entity>
	</certified_entities>
	<certifications>
		<certificate_identity_number></certificate_identity_number>
		<certificate_number></certificate_number>
		<certification_status></certification_status>
		<certification_type></certification_type>
		<certification_scope></certification_scope>
		<flexible_scope></flexible_scope>
		<certification_original_issue_date></certification_original_issue_date>
		<certification_issue_date></certification_issue_date>
		<certification_expiry_date></certification_expiry_date>
		<certified_entity_unique_id></certified_entity_unique_id>
		<main_site_street></main_site_street>
		<main_site_city></main_site_city>
		<main_site_state></main_site_state>
		<main_site_zip_code></main_site_zip_code>
		<main_site_country></main_site_country>
		<main_site_full_address></main_site_full_address>
		<accreditation_body_name></accreditation_body_name>
		<accreditation_body_acronym></accreditation_body_acronym>
		<certification_standard_and_scheme>
			<standard_and_scheme>
				<scheme_name></scheme_name>
				<standard_name></standard_name>
			</standard_and_scheme>
		</certification_standard_and_scheme>
		<certification_sectors>
			<certification_sector>
				<sector_name></sector_name>
				<sector_code></sector_code>
			</certification_sector>
		</certification_sectors>
		<certification_sites>
			<certification_site>
				<certified_entity_unique_id></certified_entity_unique_id>
				<street></street>
				<city></city>
				<state></state>
				<zip_code></zip_code>
				<country></country>
				<full_address></full_address>
                		<scope></scope>
				<site_type></site_type>
			</certification_site>
			<certification_site>
				<certified_entity_unique_id></certified_entity_unique_id>
				<street></street>
				<city></city>
				<state></state>
				<zip_code></zip_code>
				<country></country>
				<full_address></full_address>
                		<scope></scope>
				<site_type></site_type>
			</certification_site>
		</certification_sites>	
	</certifications>
</cb_certs>

To learn more about Certified Entity and Certification fields, click here

1. Once completed, go to the IAF CertSearch Data Import page

2. Choose how you would like to import your data

   • File Upload - Learn how to import data through File Upload

   • FTP Learn how to import data through FTP

3. Once selected, click the Continue button (the system will initiate file and data processing)

4. The certificate will be successfully added to the existing Certified Entity record if all the files and data are valid.

Note: If errors are encountered during the import process, go to Error Handling.

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